Guidance/Career Development Administrative Assistant

Come Join Our Team!

POSITION:

Guidance/Career Development Administrative Assistant – 1\.0 FTE

www.bit.ly/elpsjobs

LOCATION:

East Lansing High School

SALARY:

$23\.57 \- $26\.02 per hour

WORK YEAR:

26/27 School Year (10 month calendar \- 207 days)

START DATE:

August 5, 2026

REPORTS TO:

Building Principal

APPLICATION DEADLINE:

May 18, 2026

General Summary

In alignment with the established policies and procedures of the East Lansing Public School District, the Guidance/Career Development Administrative Assistant is responsible for providing secretarial and administrative support to the building administration, counseling and teaching staff, school officials, and parents/guardians.

About the Role

• Receives calls and assists with transfers to appropriate extensions. Receives parents/guardians, teachers, and students wishing to see a counselor.
• Aids counselors with phone calls, faxes, filing, copying, organizing, ordering materials, and general questions. Maintains calendars and appointments for counselors.
• Generates reports (i.e. student information, scholarships, college information).
• Provides copies of report cards, student records, and transcripts.
• Maintains all forms related to Student Services.
• Processes work permits.
• Assumes responsibility for submitting Student Services’ daily announcements.
• Maintains CA 60 files \- including the filing of ACT, SAT, PSAT, MME, AP and WIN test scores, student pictures, and other student data forms.
• Works with the state on students qualified for Michigan Competitive Scholarship and MME endorsement.
• Maintains teacher grade files.
• Assists with count day: creates master spreadsheet regarding student special schedule forms, and organizes and files forms. Follows up with student regarding count day/scheduling questions.
• Maintains TRUE Room.
• Maintains Student Services webpage.
• Coordinates testing\-out Process.
• Oversees Michigan Virtual High School and dual enrollment.
• Plans and organizes College Admissions Officers visits.
• Helps plan, organize and work Senior and Junior Parent Nights, Financial Aid Workshops and any other planned events for parents regarding Student Services information.
• Plans and organizes National Merit Scholar breakfast.
• Assists with tutoring program when requested.
• Works with the district publicity director to get needed information to the media.
• Submits Student Services information in Community Line.
• Coordinates proctors for student tests for teachers.
• Submits needed information for convocation program\-scholarships and awards.
• Updates East Lansing High School profile brochure. Develops brochure related to senior graduation dates, procedures and expectations.
• Assists with drops and adds and distribution of schedules for students.
• Develops master schedule for student registration meetings with counselors.
• Coordinates supply ordering for entire Student Services office.
• Maintains Trojan Threads (Needs Closet)
• Requests maintenance needs.
• Maintains bulletin boards.
• Serves as backup to registrar.
• In addition to the specific duties stated above, the Administrative Assistant performs normally assigned responsibilities which include:
• Receptionist responsibilities.
• Correspondence and phone contact with a variety of audiences.
• Basic office tasks that include typing, copying materials, opening and sorting mail, filing, phone skills, proofing, bookkeeping/accounting.
• Handling non\-routine matters by interpreting established policies, providing information and making decisions within prescribed limits and brings potential problems to the attention of the supervisor.
• Other duties as assigned and is available to work overtime, as needed.

Education, Knowledge and Skills Required

• Proficient in use of: computer, printer, Microsoft Word, e\-mail, typewriter, calculator, copy machine, stapler, shredder, FAX machine and telephone.
• Lifting (approx. 60 lbs) with bending.
• Has legible writing.
• High school diploma plus 6 to 12 months experience in secretarial work for executive personnel, preferably in a school setting.
• Demonstrated ability to effectively communicate verbally and in writing to a variety of audiences.
• Demonstrated strong relationship interpersonal skills with students, parents, and staff.

About Us

Why Join ELPS

East Lansing Public Schools is a high\-achieving, diverse district committed to excellence, equity, and belonging. Located in a vibrant university community and neighboring Michigan State University, ELPS benefits from multiple partnerships that enrich learning opportunities for students and staff. We offer rigorous academic programs, a strong commitment to the arts and athletics, and a focus on preparing students for college, careers, and civic life. Our dedicated staff foster inclusive, supportive learning environments where every student is valued and empowered to succeed. With engaged families and a collaborative culture, ELPS is proud to inspire lifelong learners and responsible global citizens.

• Commitment to creating a positive learning experience for all students
• Diverse education community
• Competitive compensation and benefits
• Collaborative and supportive environment
• Robust professional development opportunities

How to Apply

To apply: Complete the online application at www.inghamisd.org. Be sure to upload your letter of interest, resume, transcripts, and any other required supporting documents.

For internal candidates applying within the same job classification: Only a cover letter or letter of interest is required, submitted through the application platform.

NONDISCRIMINATION In compliance with Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990, it is the policy of the East Lansing Public Schools that no person shall on the basis of race, color, religion, national origin or ancestry, sex (including sexual orientation or transgender identity) , age, disability, height, weight, genetic discrimination, marital status, military status, or any other legally protected category be illegally excluded from participation in, be denied the benefits of, or be subjected to discrimination during any program, activity, or service or in employment. In accordance with Federal regulations, East Lansing Public Schools has appointed a Title IX Coordinator. Any questions, suggestions or complaints should be directed to:

Rulesha Glover\-Payne

Chief Human Resources Officer and Title IX Coordinator

East Lansing Public Schools

509 Burcham Drive

East Lansing, Michigan 48823

Nurturing each child · Educating all students · Building world citizens