Business Manager I
Requisition ID: 00138900
Organization: Sheriff's Department
Job Posting: May 4, 2026, 11:08:20 AM Closing Date: May 18, 2026, 11:59:00 PM
Full\-time A.M. P.M.Posting Salary: $33\.770 \- $37\.237 hourly Cook CountySheriff Job Code: 0251
Job Title: Business Manager I
Salary Grade: 18
Department: Administration
Bargaining Unit: Not Applicable
Position Details: Civilian (non\-sworn) / non\-merit ranked / internal \& external candidates
FLSA Status: Non\- Exempt
Probation Period: 12 Months
*Characteristics of the Position* General Overview
Under the general supervision of the Chief Financial Officer, the Budget Director, and Director of Department of Corrections (DOC) Business Office and Supply Chain Management, the Business Manager I, is responsible for performing everyday management of all payment cycle activities. Keep track of, process and reconcile payments and expenditures, including purchase orders, invoices statements, checks, refund requisitions etc., in compliance with financial policies and procedures. Performing accounting work connected with such functions for various Sheriff’s funds.
Under the general supervision of the chief financial officer, Budget director and Director of DOC Business Office and Supply Chain Management, the Business Manager I, is responsible for maintaining the financial records by accurately recording the day\-to\-day financial transactions.
Key Responsibilities and Duties
Ensure correct approval, sorting coding and matching of invoices/receipts.
Liaise and communicate with internal and external clients.
Regularly tabulate data.
Compile and present necessary reports.
Process and enter invoices into the accounting system ensuring that all relevant information is accurately recorded.
Review and process all inmate welfare expenditure and asset forfeiture requests.
Maintain all documents for inmate welfare and asset forfeiture approvals in a systematic manner.
Investigate and resolve any irregularities or enquiries in invoices.
Reconcile and verify source documents such as invoices, receipts, and computer printouts.
Process accounts and incoming payments in compliance with financial policies and procedures.
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
Verify discrepancies.
Facilitate payment of invoices due by sending bill reminders and contacting clients.
Post receipts in a timely manner.
Organize bills and invoices.
Update financial spreadsheets with daily transactions.
Assist with financial data entry and general bookkeeping.
Manage data, records, and reports by checking for errors and verifying accuracy of information.
Attend and take notes at all financial department meetings.
Assist with audits as necessary.
Adhere to current accounting/finance laws and regulations.
Monitor, control, and maintain financial activity of accounts. Ensures expenditures are posted to proper accounts.
Identifies, researches m and corrects questionable expenditures.
Perform clerical functions incidental to accounting activities.
Assist the financial management team with budget planning and expense analysis.
Coordination daily financial tasks with the financial management team to optimize workflow.
Maintain an organized office environment.
Maintain complete filing system to support financial records.
Knowledge, Skills, and Abilities
Attention to detail the ability to accurately revie and enter data, ensuring that invoices and payments are processed correctly.
Strong organizational skill the capacity to effectively manage multiple tasks and meet deadlines in a fast\-paced environment.
Analytical skills the ability to reconcile accounts, identify discrepancies and resolve issues in timely manner.
Excellent communication skills, the competence to effectively communicate with vendors suppliers and internal stakeholders, both verbally and in writing.
Problem\- solving abilities, the aptitude to identify and resolve issues independently, or escalate them to the appropriate personnel for resolution.
Time management skills, the capability to prioritized tasks and manage time efficiently to meet deadlines.
Ethics and Integrity, the commitment to maintaining high ethical standards and handling sensitive financial information confidentially.
Significant experience with basic accounting procedures.
Solid practical experience in operating spreadsheets and accounting software.
Excellent data entry numerical solid understanding of basic bookkeeping principles.
Hands\-on experience with spreadsheets.
Proficiency in Microsoft Office.
High accuracy skills and close attention to detail.
Ability to calculate and manage accounting figures.
Prepare correspondence using personal computer.
Ability to prioritize and multitask.
General knowledge of basic accounting principles, methods, and procedures.
Ability to follow and apply general and special instructions and procedures.
Initiative and resourcefulness in forwarding essential information to superiors for further action.
Good attention to detail, ability to proof, verify and edit complex data, transcribe, and cross reference data from a CRT screen and documents.
Ability to write and communicate in a complete and concise manner.
Skill and proficiency in the use of keyboard as applied to the operation of typewriters, word possessors and CRT terminals.
Ability to meet level of responsibility for planning laying out individual assignments.
Skill and/or ability to maintain and balance a cash drawer and accurately account for money or payments received.
Ability to follow\-up in a thorough and timely manner, relative to unresolved business.
Good communication skills: ability to gather information from taxpayers and convey information.
Skill and accuracy in the control, organization and maintenance of files and records according to various methods.
Ability to coordinate several tasks and perform well under pressure, plan and conduct multiple assignments within specified time frame/deadlines.
Minimum Qualifications
Graduated from an accredited college or university with an associate degree in business administration, public administration, accounting, or related field.
A minimum of five (5\) years full\-time paid practical work experience utilizing the skills, knowledge, and ability of an advanced bookkeeper, comparable to those characterized herein and applicable to area of assignment. Additional training and experience may be desirable.
Technical skills and experience with intermediate proficiency in Microsoft Office, MS Word, MS Excel, MS Access and Oracle.
Possess excellent written and oral communication skills.
Preferred Qualifications
Graduated from an accredited college or university with a bachelor’s degree in business administration, public administration, accounting or related field
Experience working in a public sector.
Previous internship at the Cook County Sheriff’s Office.
*The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.*
\\ArticleEE,Civilian SelectionProcess,oftheSheriff’sEmployment Action Manual (SEAM), applies to this employment process and can be found at the followinglink:
https://cookcountysheriffil.gov/wp\-content/uploads/2025/11/SEAM\-Article\-EE\-Civilian\-Selection\-Process\-updated\-11\-15\-25\.pdf
Pleasenotethattherearenoremotejobopportunities, allpositionsarelocated onsite.
All Cook County Sheriff’s Office employees must apply on the internal employment page to be considered; the application may be accessed via the SheriffNet site on the Human Resource page.
- Note: All Internal Applicants are subject to Cook County Promotional salary rules if selected.
*ICertifythatnoPoliticalReasonsorFactorswereconsideredinanydecisionImadeoraction I took related to this Employment Action.Further, I do not know of or have any reason to believe that anyone else considered or took action based on Political Reasons or Factors with respect to this Employment Action.*
EEO Statement
The Cook County Sheriff’s Office is an equal opportunity employer and prohibits all unlawful discrimination in its hiring and promotional process. The Cook County Sheriff’s Office employment decisions will not be based on race, color, ancestry, religion, national origin, age, gender identity, sexual orientation, family or parental status, disability, genetic information, or any other basis prohibited by applicable law.
Benefits
*HealthInsuranceProgram*– Health insurance coverage includes medical, dental and vision care and is available for an employee and his/her eligible dependents.
*Holidays*– Thirteen (13\) Holidays are granted in each Fiscal Year. Employees who are active at the beginning of the fiscal year (December 1st) also qualify for a floating holiday.
*SickLeave*– Granted sick leave is earned and accrued at the rate of one (1\) day for each month of service and may be accumulated up to one hundred and seventy\-five (175\) working days.
*Vacation Leave*– Granted Vacation leave is earned and accrued, with employees having the opportunity to accrue fifteen (15\) days within the Fiscal Year; Vacation leave accruals increase based on an employee’s anniversary date of employment.
*LifeInsurance*– Basic term life insurance, equal to one (1\) time the employee’s annual salary, is offered to every employee at no cost and the employee may elect to purchase supplemental coverage.
*PensionPlan*– Employees contribute into the Cook County Pension Fund and earn a prescribed percentage for each year of service; employees may be eligible for an annual annuity after ten
(10\) years of service and upon reaching a certain age based on when the employee started employment.
*DeferredCompensationProgram*– Employees may elect to enroll in a deferred compensation plan, a tax deferred plan which may be used as a supplemental retirement option.
The 2025 Cook County Employee Benefits Overview can be viewed at:
https://www.cookcountyil.gov/sites/g/files/ywwepo161/files/documents/2025\-09/OE26\.Employee Benefits Overview (EBO)\_County.pdf
DrugandAlcohol\-FreeWorkplace
It is the policy of the Cook County Sheriff’s Office to provide a drug\- and alcohol\-free workplace for all members.
It is imperative that all Sheriff’s Office members are capable of devoting constant and uninterrupted attention to the performance of all assigned duties without risk to safety and security for themselves, other members, or the public. To ensure the goals of this policy are met, all Sheriff’s Office members shall be subject to drug and alcohol testing, whether mandatory, random, or based on reasonable suspicion.
\Must be legally authorized to work in the United States. \
This position requires successful completion of post\-offer tests, which may include a background check, drug screen and/or medical examination. Falsification of any information in the application process will result in disqualification and ineligible for appointment to, or employment in, a position in the County service for a period of five years. For current Cook County Sheriff’s employees, such falsification may result in discipline, up to and including termination, and ineligible for appointment to or employment in a position in the County service for a period of five years. See Cook County Code of Ordinances, Article II, Sections 44\-54 Unlawful Practices Relating to Employees and Employment \- Penalty, 44\-56 Political Discrimination; Cook County Employment Plan, Section V.N. Pre\-Interview License and Certification Verification; Supplemental Policy No. 2014\-2\.13 Ineligible for Rehire List; and Cook County Personnel Rules 3\.3(b) (7\) (8\) (18\).
Sheriff’s Employment Action Manual (SEAM)**
The Cook County Sheriff’s Office hiring process is governed by the Sheriff’s Employment Action Manual (SEAM) which prohibits employment actions from being influenced by any Political Reasons or Factors for Non\-Exempt Positions. Cook County Sheriff’s officials and employees who become aware of or receive a complaint that involves an allegation of Political Reasons or Factors being considered in the hiring process of Non\-Exempt positions are obligated to refer the complaint to the Cook County Sheriff’s Director of Compliance. If the Cook County Sheriff’s Director of Compliance sustains allegations of Political Reasons or Factors being considered, the Cook County Sheriff’s Office will disqualify the Applicant or Candidate from consideration for employment and disciplinary action will be imposed on any involved Cook County employees, if applicable.
The advertisement of this position by any individual does not constitute an offer or promise of employment, promotion, or any other employment action and shall not influence the Cook County Sheriff’s Office hiring decision.