Research Program Assistant

The Research Program Assistant will provide sustained coordination, data management, and compliance support for an ongoing multi\-site medical education research project evaluating a curriculum focused on adaptive responses to medical error in graduate medical education (GME).

Faculty training and initial site recruitment have been completed. The project is now in the longitudinal implementation, data collection, and evaluation phase. This role is essential for maintaining project organization, ensuring data integrity, supporting IRB compliance, and coordinating ongoing site activities through August 15, 2027\.

This position requires reliability, strong organizational capacity, discretion, and comfort managing a longitudinal research infrastructure.

Minimum Qualifications

• Bachelor’s degree by start date in a related field, or an Associate’s degree with two years’ relevant experience, or a high school diploma and four years’ relevant experience. Relevant experience may include internships, research assistantships, student employment, or volunteer work.
• Demonstrated experience supporting research, project coordination, or program administration, including tracking timelines, managing deliverables, or coordinating multi\-step processes.
• Experience working with data, including data entry, management, tracking, or basic data cleaning.
• Strong organizational and time\-management skills.
• Ability to use spreadsheets and survey platforms (REDCap preferred).
• High attention to detail and confidentiality.
• Professional written communication.
• Ability to manage parallel workflows across sites.
• Proficient using MS Office suite (Word, Excel, Outlook etc.)

Preferred Qualifications

• Prior research experience in medical education or health systems.
• Familiarity with IRB processes and human subjects research.
• Experience with qualitative or mixed\-methods research.
• Comfort working in academic medical environments.

Essential Functions and percent of time:

1\. Longitudinal Project Coordination 30%

• Maintain master implementation timeline across participating programs.
• Track curriculum delivery windows and ensure alignment with study protocol.
• Monitor completion of faculty\- and resident\-facing intervention components.
• Coordinate survey distribution windows and reminder schedules.
• Prepare agendas and documentation for recurring project leadership meetings.
• Track site\-level participation and implementation milestones.

2\. Data Management \& Research Compliance 30%

• Oversee REDCap survey deployment and response monitoring.
• Track response rates and coordinate follow\-up communications.
• Assist with data cleaning, organization, and secure storage.
• Maintain secure file structure in accordance with IRB protocol.
• Coordinate with Honest Broker regarding de\-identification processes.
• Support preparation of IRB amendments, modifications, and continuing reviews.
• Document protocol deviations if applicable.

3\. Evaluation \& Observation Support 20%

• Assist with collection and organization of role\-play scoring data.
• Maintain version control of HEART rubric and related evaluation instruments.
• Support organization of M\&M observation data (pre\-intervention environmental baseline).
• Prepare de\-identified datasets for analysis under PI supervision.
• Maintain audit\-ready documentation of evaluation procedures.

Essential Functions and percent of time (cont'd):

4\. Administrative Infrastructure 15%

• Maintain organized shared project drive with clear version control.
• Track stipend documentation and site participation records.
• Coordinate logistics for follow\-up sessions or booster activities, if applicable.
• Assist with documentation required for grant reporting.
• Maintain inventory and order supplies as needed/appropriate.
• May assist with monthly budget reconciliation.

5\. Other duties 5%

• May assist with qualitative coding, literature reviews, abstract preparation, and/or manuscript drafting based on experience and capacity.
• May be considered for authorship based on level and intellectual contribution.