The Production Assistant is responsible for providing administrative support in a field office environment. The main function of this position will be to provide support to the Production Team and Project Managers. Exercises judgement within established guidelines to plan, prioritize and organize a diversified workload.
Requirements:
- Project pre\-planning
- Processing new leads and entering into proper systems
- Maintaining the daily production and on call schedules
- Managing job files and project documentation, including auditing files for billing
- Monitoring, auditing and filing daily paperwork from the field
- Maintain customer files via digital database and physical file system
- Contacting clients in a customer support role.
- Setting up subcontractor purchase orders
- Obtaining materials quotes and managing materials lists
- General administrative tasks, such as ordering supplies, refilling bins and setting up FedEx shipments
- Assisting with travel needs such as hotel reservations and flight booking
- Miscellaneous management reporting
- New field personnel onboarding and training coordination
- Helping the field with technology needs and technology troubleshooting.
- Ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
- Other projects and duties as assigned
- 2\+ years general office administration experience
- Construction, restoration or insurance industry experience preferred
- G\-Suite knowledge (Gmail, Sheets, Google Drive)
- Microsoft Office knowledge (strong emphasis in Word \& Excel)
- English language literacy \& fluency
- Ability to multitask in a fast\-paced office environment
- Strong written and verbal communication skills
- Attention to detail and keen sense of safeguarding other people's property and information
- Comprehensive understanding of customer service principles and practices
- Ability to work under time constraints to meet specific obligations
- Strong organizational and data entry skills
- Occasional lifting from 5\-40 lbs, unassisted (from 0\-15% of the time)
- Sitting for extended periods of time
- Manual dexterity needed for keyboarding and other repetitive tasks
- The ability to bend, crouch, or stand as necessary.
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Experience and Qualifications:
Physical Requirements:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer:
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.
Req Benefits:
Belfor Environmental
BELFOR Environmental is a leading single\-source provider of environmental services in the United States. From asbestos and lead removal, to hazardous waste management and semiconductor decommissioning, we have the expertise, equipment and materials to respond to virtually any environmental challenge.
Our regional environmental service offices are strategically located across the U.S. in Oregon, Colorado, Georgia, California, Nevada, Florida, North Carolina, and South Carolina.
Emergency Response Services
From the time you call our 24\-hour hotline, BELFOR Environmental teams are already on the move. We understand the urgency of protecting your assets and the environment. We mobilize BELFOR Environmental resources quickly to mitigate every situation, even under high demand \- 24 hours a day, 365 days a year.
The knowledge and experience of BELFOR Environmental teams is second to none in the industry. Our OSHA\-trained professionals have been in the business on average for 14 years. We manage more than 1,500 response, removal, remediation and abatement projects every year ... and safety is always at the top of our priority list.
BELFOR Environmental also offers a wide range of benefit options including, but not limited to, 401(k), Medical, Dental, Vision, Disability, Life Insurance, Employee Assistance Program, Paid Holidays and Paid Time Off.
Additional Details : BELFOR and BELFOR Franchise Group (BFG) offer competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off.