Administrative Assistant for Grants

Job Responsibilities

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The SC Department of Agriculture is seeking a dynamic individual to add to our Grants Administration team! The ideal candidate for this Grants Administrative Assistant position will possess fantastic customer service skills, have a keen eye for attention to detail, and be highly organized. If you are looking for a career with a great team, apply today! A few of the responsibilities of this position include:

• Utilizing an online grants management system for tracking expenditures and grant award modifications.
• Creating requisitions, shopping carts, and purchase orders.
• Reviewing and processing invoices for payment.
• Creating and maintaining Excel documents.
• Providing vendor registration assistance to applicants within the state electronic system.
• Providing technical assistance to interested parties completing grant forms.
• Drafting subaward agreements and amendments.
• Responding to phone and email inquiries from constituents.
• Verifying SAM.gov registrations/UEI numbers and state vendor information.
• Proofreading a variety of grant administration documents.
• Maintaining systems of organization, such as for electronic and physical files.
• Preparing and maintaining specialized records and reports.

Assisting with the SC Agricultural Tax Exemption (SCATE) card registrations.

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BENEFITS

• Generous State benefits to include retirement, health, vision, dental and life insurance.

+ Premium for BCBS State Standard Plan for employee only coverage is less than $100/month!

+ Premium for BCBS State Standard Plan for full family coverage is only $307/month!

• 13 paid holidays, generous annual and sick leave accruals.
• Up to 6 weeks of paid parental leave.
• Employee Assistance Program

+ Free counseling sessions for employees and household members

+ Free Life Management Services (legal, financial, and more)

Minimum and Additional Requirements

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• A bachelor’s degree and at least 2 years’ work experience in an administration type position or any equivalent combination of education and work experience.
• Valid driver's license and be able to operate a motor vehicle.

Preferred Qualifications

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• Bachelor’s degree in English, Business, Finance, or Education.
• Experience with federal registration systems such as Grants.gov, SAM.gov, FFATA, etc.
• Experience with grants management software, and virtual meeting platforms such as Zoom or Microsoft Teams, and/or SC Enterprise Information System (SCEIS).
• Experience with federal grant management systems .
• Proficiency with Excel, Microsoft Suite, and /or Adobe Acrobat Pro.

Additional Comments

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• Office\-based position (i.e., not remote).
• Must possess strong interpersonal and communication skills, both oral and written.
• Ability to work with discretion and confidentiality.
• Exceptional writing skills required, to include proofreading and attention to detail.
• Ability to work independently with excellent time\-management skills.
• Strong organizational skills.
• Ability to sit at desk/computer for long periods of work.