Personal Assistant

Overview

We are seeking a highly organized and proactive Personal Assistant to support executive leadership within our organization. This role involves managing complex schedules, coordinating projects, and providing comprehensive administrative support to ensure smooth daily operations. The ideal candidate will demonstrate exceptional organizational skills, proficiency with office management tools, and a strong ability to handle multiple tasks efficiently. This paid position offers an excellent opportunity to contribute to a dynamic team while developing valuable professional skills.

Duties

• Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with precision.
• Coordinate and organize various projects, ensuring deadlines are met through effective communication and task prioritization.
• Handle all aspects of office management, including filing, data entry, and maintaining organized records both digitally and physically.
• Provide executive administrative support such as proofreading documents, transcribing audio recordings, and preparing correspondence.
• Assist with event planning for company functions or client meetings, including logistics coordination and vendor communication.
• Manage incoming calls using multi\-line phone systems with professional phone etiquette; direct inquiries appropriately.
• Support bookkeeping tasks utilizing QuickBooks or similar software; perform basic bookkeeping and clerical data entry.
• Facilitate document signing processes through platforms like DocuSign; ensure timely completion of administrative paperwork.
• Perform front desk duties when necessary, welcoming visitors and handling general inquiries with professionalism.
• Maintain confidentiality of sensitive information while providing exceptional customer service to internal teams and external contacts.

Qualifications

• Proven experience as a Personal Assistant or in an administrative role, preferably supporting executives or senior management.
• Demonstrated proficiency in office management tools such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and Microsoft Outlook Calendar.
• Strong organizational skills with the ability to multitask effectively in a fast\-paced environment.
• Excellent typing speed along with transcription and proofreading capabilities.
• Familiarity with bookkeeping software like QuickBooks and basic accounting principles.
• Exceptional communication skills, including phone etiquette and professional interpersonal interactions.
• Experience handling project coordination, event planning, data entry, filing systems, and clerical tasks.
• Knowledge of office procedures including front desk operations, data management systems, and document signing platforms such as DocuSign.
• Ability to adapt quickly to new technologies and maintain a high level of accuracy in all tasks. This position is integral to maintaining efficient office operations while supporting executive needs. We welcome candidates who are detail\-oriented, resourceful, and eager to contribute to our organizational success.

Job Type: Full\-time

Pay: $20\.00 \- $23\.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Work Location: In person