Administrative Assistant

Administrative Assistant – Accounts Payable, Accounts Receivable \& Collections

Overview:

AmeriPride Services Group is seeking a highly organized Administrative Assistant to support our accounting and administrative functions. This position will handle accounts payable, accounts receivable, and collections, playing a key role in maintaining cash flow, vendor relationships, and accurate financial records. As an energetic and detail\-oriented professional, you will be the backbone of our administrative functions, ensuring smooth communication, accurate data management, and a welcoming front desk presence. Your proactive approach and strong organizational skills will help foster a productive and positive work environment.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette
• Manage
Accounts Payable (AP): process vendor invoices, code expenses, and schedule payments
• Handle
Accounts Receivable (AR): generate invoices, track billing, and apply customer payments
• Perform
Collections: follow up on past\-due accounts via phone and email to ensure timely payment
• Reconcile vendor and customer accounts; resolve discrepancies promptly
• Maintain accurate financial records and documentation
• Assist with job costing, progress billing, and lien release tracking (construction experience a plus)
• Coordinate with project managers and leadership on billing status and cash flow
• Provide general administrative and reporting support as needed
• Maintain organized filing systems, including digital files using Google Workspace , Dropbox, and Microsoft Office tools
• Perform data entry and bookkeeping tasks using QuickBooks to support financial recordkeeping and invoicing
• Schedule appointments, manage calendars, and coordinate meetings for staff members or clients
• Provide excellent customer support by addressing inquiries promptly and professionally, both in person and via email or phone
• Assist with office management tasks such as ordering supplies, maintaining equipment, and ensuring a tidy workspace

Qualifications

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) applications
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong written and verbal communication skills; bilingual abilities are a plus
• 2\+ years of experience in
accounts payable, accounts receivable, or bookkeeping
• Strong understanding of billing, invoicing, and collections processes
• Ability to communicate professionally and confidently when handling collections
• High attention to detail and strong organizational skills
• Experience in construction or service industry preferred

What We Offer:

• Competitive pay based on experience
• Growth opportunities within a growing company
• Team\-oriented, fast\-paced work environment

Join us to be part of a vibrant team where your administrative expertise will make a real difference! We value proactive individuals who thrive in fast\-paced environments and are eager to contribute their skills to our organization’s success.

Pay: $18\.00 \- $25\.00 per hour

Benefits:

• Paid time off

Work Location: In person