Receptionist/Administrative Assistant

Job Overview

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, managing front desk operations with enthusiasm and professionalism. Your expertise in office management, customer service, and administrative support will ensure smooth daily operations. This position offers an exciting opportunity to utilize your multitasking skills, technical proficiency, and bilingual abilities to create a positive experience for clients, visitors, and team members alike. If you thrive in a fast\-paced environment and are passionate about delivering exceptional support, we want to hear from you!

Responsibilities

• Greet visitors and clients warmly, providing excellent customer service while managing front desk activities.
• Operate multi\-line phone systems efficiently, directing calls accurately and professionally using proper phone etiquette.
• Manage appointment scheduling and calendar coordination using digital tools such as Google Workspace and Microsoft Office.
• Handle data entry, filing, and document proofreading to maintain organized records and ensure accuracy.
• Assist with office management tasks including supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software.
• Support administrative functions such as typing correspondence, preparing reports, and supporting team members with personal assistant duties when needed.
• Maintain a clean and organized reception area while ensuring all office equipment is functioning properly.

Experience

• Proven office experience or clerical background with a strong emphasis on customer support and administrative tasks.
• Familiarity with front desk operations, multi\-line phone systems, and office management software such as Microsoft Office Suite (Word, Excel, Outlook).
• Bilingual skills are highly preferred to assist diverse client needs effectively.
• Experience in medical or dental receptionist roles is a plus, demonstrating familiarity with appointment scheduling and patient/customer interaction protocols.
• Strong organizational skills with the ability to prioritize tasks efficiently while managing time effectively.
• Demonstrated computer literacy including data entry, proofreading, filing systems, Google Workspace applications, and basic bookkeeping (QuickBooks).
• Excellent phone etiquette coupled with exceptional interpersonal skills to provide outstanding customer service in a professional environment. Join us in creating a welcoming atmosphere where organization meets exceptional service! This paid position offers an engaging environment for motivated individuals eager to grow their administrative expertise while making a meaningful impact every day.

Pay: $21\.45 \- $25\.83 per hour

Benefits:

• 401(k)
• Health insurance
• Relocation assistance
• Retirement plan

Work Location: In person