Talent Acquisition Coordinator

Position Summary:

The Talent Acquisition Coordinator plays a critical role in managing Trinity Health’s contingent labor program, supporting compliance, efficiency, and consistency across all temporary staffing processes. This position coordinates key recruitment activities by supporting job postings, requisition management, candidate workflows, and accurate data maintenance within the applicant tracking system. Working closely with recruiters, hiring leaders, and internal partners, the coordinator facilitates a smooth, well\-organized onboarding experience for both contingent and permanent hires through timely communication and guidance through required steps. In addition, the role monitors contingent labor assignments, tracks required documentation, and partners with internal teams to maintain program integrity. Through strong attention to detail, responsive customer service, and collaborative coordination, the Talent Acquisition Coordinator strengthens workforce readiness, enhances the candidate experience, and supports effective, compliant hiring operations across Trinity Health.

Key Responsibilities:

• Coordinate communication between candidates, recruiters, and hiring leaders.
• Support the preparation of offer letters, onboarding documentation, and new hire packets in collaboration with HR and Talent Acquisition.
• Maintain accurate and up to date records in the applicant tracking system (ATS), including candidate status updates and requisition information.
• Assist with job postings, background check initiation, and preemployment screening processes.
• Respond to candidate and hiring leader inquiries in a timely and professional manner.
• Support recruitment events, career fairs, and other talent acquisition activities as needed.

Licenses and Certifications Required:

• None

Educational Requirements:

• None

Experience Requirements:

• None

Physical Requirements:

The Talent Acquisition Coordinator requires the ability to perform administrative and data focused duties, including sitting for 6–8 hours per shift with intermittent standing and walking; frequent keyboarding, data entry, and report preparation; and fine motor skills necessary for handling documents and using office technology. Team members may occasionally need to lift or move up to 20 pounds of materials or office supplies. Adequate vision, hearing, and communication abilities are essential for safely and effectively performing job responsibilities.

Environmental Requirements:

Work is performed in an office and HR administrative environment, with potential exposure to noise from office equipment, shared workspaces, and variable workflow demands. Responsibilities may require working in meeting rooms, open office areas, or remote/virtual meeting environments and using computers and related technology for extended periods. Occasional travel for meetings, interviews, training, or HRrelated activities may be required. Strict confidentiality of employee, candidate, and organizational information must be maintained at all times.