Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be proactive, detail\-oriented, and possess excellent communication skills. Your energy and enthusiasm will help create a positive environment where team members can thrive. This paid position is perfect for someone eager to develop their office management skills and contribute to a professional, fast\-paced setting.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
• Answer multi\-line phone systems efficiently, providing accurate information or transferring calls as needed
• Handle data entry tasks using Microsoft Office, Google Workspace, and QuickBooks for record keeping and bookkeeping purposes
• Maintain organized filing systems, both electronic and physical, ensuring easy retrieval of documents
• Support calendar management by scheduling appointments, meetings, and reminders for staff members
• Assist with clerical duties such as proofreading correspondence, preparing reports, and managing incoming/outgoing mail
• Provide excellent customer service by addressing inquiries promptly and courteously via phone or in person

Requirements

• Proven office management or administrative experience with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and data entry software
• Experience with QuickBooks or similar bookkeeping software is preferred
• Excellent phone etiquette and experience handling multi\-line phone systems in a professional setting
• Bilingual abilities are a plus to serve diverse client needs effectively
• Strong typing skills with attention to detail for proofreading and document accuracy
• Ability to manage time efficiently in a fast\-paced environment while juggling multiple tasks
• Previous experience as a dental or medical receptionist, personal assistant, or in clerical support roles is highly desirable

Join us to be part of a vibrant team where your organizational talents will shine! This role offers the chance to develop valuable skills in office administration while contributing to a welcoming and productive workplace. We value dedication, professionalism, and enthusiasm—if you’re ready to make an impact as an Administrative Assistant, we want to hear from you!

Pay: $22\.81 \- $27\.47 per hour

Benefits:

• 401(k)

Work Location: In person