Data Administrative Assistant

Job Description:

Data Administrative AssistantPart\-TimeNon\-Police Community Response TeamAQCRTJustice Services Division Agency Overview

Felton Institute responds to the needs of our community by providing innovative, evidence\-informed social services that transform lives. Our organization offers 50\+ programs that address mental health, the unhoused, early care and education, those impacted by the justice system, transitional age youth, as well as aging adults. Our programs combine the latest scientific research with cultural sensitivity and a deep commitment to supporting and reflecting the communities we serve. Felton offers a dynamic, challenging, and supportive work environment where we encourage the use of professional development, that staff can utilize throughout their career. Job Description

Under the general guidance of the Program Director, the Data Administrative Assistant is responsible for the administrative functions of the AQCRT program. The Administrative Assistant will coordinate the following:

• Pre reviews for uploaded material
• Data reconciliation
• Data entry to CIRCE and other electronic record keeping programs
• Monitor contract requirements
• Manage compliance binders
• Maintain data, generates and formats reports and other documents using full range of computer software skills including spreadsheets, word processing, database management and HER
• May assume responsibility for special projects related to the Agency, Division and Program functions
• Review and approve supply requisitions, controlling correspondence
• Design filing systems
• Maintain office operations and procedures
• Assist in set up and scheduling training as necessary
• Prepares ROEs, payment of invoices, reimbursement, etc
• Assist Program Director in monitoring program objective targets, completion of monthly reports and summaries (productivity reports, compliance requirements, etc)
• Reconciles in monthly billings
• Attends meetings/training related to administrative and quality assurance matters and disseminate information to staff
• Other duties as assigned.

Minimum Requirements and Qualifications

• Minimum three (3\) years’ experience in an assistant/supportive role
• Knowledge of Computer applications related to work. Microsoft Word, Excel, and PowerPoint.
• Working knowledge of a variety of computer software (ie Microsoft word, excel and access, power point, Adobe)
• Strong organizational, interpersonal and communication skills
• Time management skills
• Ability to prioritize projects and follow through
• Ability to work independently with direction and support
• Standard office practices and procedures, including records management.
• Communicating effectively in oral and written forms.
• Techniques for dealing with a variety of individuals from various socio\-economic ethnic and cultural backgrounds, in person and over the telephone.

Additional Information:

Reports to: Program Director

Job Type: Part\-time

Work Schedule: Onsite

FLSA Status: Non\-Exempt

Salary Range: $34 per hour

Benefits (subject to election and eligibility): Fully\-Paid Medical and Dental Plans; Health Reimbursement Card, Paid Time Off (personal, vacation, and sick time), 403B with company match. This position is union\-represented by SEIU Local 1021 and is subject to the applicable collective bargaining agreement. Applying Instruction:

Candidates should apply for the position at our career page “careers.felton.org” OR directly email resumes to “jobs@felton.org”. IMP NOTE: Job responsibilities are subject to change according to program requirements.