Part-Time Receptionist

Job Overview

The Golden office Receptionist plays a key role in maintaining a welcoming, organized, and professional environment for tenants and visitors. As the first point of contact, this individual ensures smooth daily operations, supports internal communications, coordinates logistics for events, and provides light administrative support to advisors and office staff.

Core Responsibilities

Reception \& Front Desk Management

• Open and prepare office
• Set a friendly and professional tone; warmly greet visitors, offer refreshments, and notify hosts of arrival
• Be present at the front desk throughout the day
• Answer and direct calls

Coordinate personalized welcome messages on the lobby TV (e.g., recruits, clients, birthdays)*

Office Operations \& Facilities Coordination

• Maintain cleanliness and organization across reception, kitchen and all shared spaces.
• Keep kitchen stocked and tidy throughout the day: beverages, coffee, dishwasher, counters
• Order office/kitchen supplies as needed

Process and distribute daily mail and packages (USPS, FedEx, UPS)*

Help coordinate office vendors and services (e.g., water, printers, shredding)*

• Point of contact for property management

Manage office access (fobs, parking, gym)*

• Ensure conference rooms are properly booked and refreshed as needed and client\-ready
• Send office communications to tenants, vendors, and staff
• Prepare celebratory/sympathy cards for staff and advisors
• Prepare offices for new tenants and support tenant move\-out; collect keys and fobs etc.

Event Support

• Assist with biweekly Lunch and Learn set up and break down
• Assist with logistics for in\-office events: setup, supplies, IT needs, and cleanup
• Actively participate in office events and contribute to company culture

Administrative \& Advisor Support

• Provide light administrative support as needed
• Mail client documents as requested by Virtual Assistants \& Transitions
• Backup office check processing

Side Projects

• Back up check deposits and signature guarantee coordination as needed
• Annual conference preparation support
• Assistance with mass mailing projects

Corporate Advisory Account Checkup support (CAAC)*

• Various projects as needed

Schedule: Tuesday, Thursday, Friday from 8:00 AM – 2:30 PM (Friday could be flexible)

Hours: Approximately 15–20 hours per week, with the potential to increase over time based on performance and need

Pay Range: $22–$28/hour, depending on experience

PTO: Accrued based on hours worked (approximately two weeks per year)

Pay: $22\.00 \- $28\.00 per hour

Benefits:

• 401(k) matching
• Flexible schedule
• Paid time off

Work Location: In person