Accounting Assistant

Who is Spak Group:

Spak Group is a Social Impact real estate development company that integrates ownership, development, construction and management to provide quality homes and amazing commercial spaces with outstanding customer service.

Our Mission has evolved to rehabilitate, reposition and revitalize highly distressed, under\- utilized properties to create beautiful homes for our neighbors with a focus on making “walkable” commercial corridors, building stabilized properties that serve as beautiful anchors for the community, and developing more equitably.

Today, Spak Group is comprised of multiple local, small businesses, including our development group (Spak Group), our management company (Spak Management), our construction company (KAPS Construction, LLC). Together, Spak Group oversees its entire development and management process.

Our experiences, as a local business with local ownership and local partnerships have provided Spak Group with a unique perspective: Spak Group can use its unique position as a Community\- based Developer to invest directly into our own community, design more intelligently and develop equitable strategies to improve the use of our commercial space and ensure that our homes are accessible and available to rent at varying price points below the average market rate. We are Equitably Driven, Community Focused.

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The Job:

Spak Group seeks a professional and highly skilled full\-time Accounting Assistant to provide a wide range of support services for our organization. As a member of the Financial Services Team, this reliable, detailed\-oriented individual will be tasked with responsibilities to ensure timely and accurate billing to tenants and clients, timely and accurate payments to employees and vendors, organizing and maintaining office records and needs, and working closely with management to manage cash flow and reporting for a group of growing affiliated companies.

This position will function as a trusted partner to the Property Management Team and the Financial Team. This position will answer to our Chief Financial Officer / Comptroller.

Job Responsibilities include, but are not Limited to:

Accounts Receivable

• Invoice tenants for rent, expenses, CAM, NNN charges and any other billable items
• Collect, deposit and post deposits
• Review aged accounts receivable reports weekly
• Resolve billing issues with tenants
• Monitor and maintain rent increases and rent renewals
• Maintain accounts receivable in Rent Manager \& QuickBooks
• Work with Financial Team to monitor and collect rent payments, late payments and application of ancillary charges / payments to residents

Accounts Payable

• Verify that all invoices have been approved for payment
• Verify correct company to be charged
• Verify correct general ledger account to be charged
• Post invoices to QuickBooks
• Analyze and report on Monthly, Quarterly and Annual payables against approved budgets and prior expenses
• Work with Property Management Team with notifications of discrepancies in usage of expenses outside budgets or out\-of\-line of prior expenses.
• Generate checks for signature and/or make payment as instructed
• Review of aged accounts payable reports weekly
• Properly notate and file invoices and payments made, as instructed and needed

Payroll

• Verify time sheets
• Create payroll reports
• Generate checks for signature

Overall Responsibilities

• Establish positive and professional relationships with residents, vendors and contractors
• Collect and sort mail
• Complete all digital and hard\-copy filing, as neededProficient and timely correspondence, including letter writing, Emails and numerous telephone calls; as well as act on behalf of our various companies to vendors and clients.
• Prepare for meetings with superiors and team members with meeting summaries / memos
• Consistently implement Company policies and those of our buildings.
• maintain all confidential information
• Meet and achieve established, set and approved goals.
• Work closely with Management on daily operations for the success of our properties
• Data entry in Quickbooks, Microsoft Offices Suite Applications and Rent Manager
• Administrative tasks and other activities that contribute to helping the operations of the agency stay organized and efficient.
• Manage or assist with departmental projects as they may arise.
• Contribute in strengthening internal controls in various departments.

Required Skills

• A Motivated / Solutions Focused Individual who…
• Understanding of cloud storage applications and systems.
• QuickBooks 2020 and beyond is required
• Microsoft Office suite
• Administration experience is preferred

Desired Additional Skills

• Experienced in property management and/or real estate industry
• Rent Manager
• Docusign
• Degree in Accounting or related Education
• Bilingual

Personal Qualifications:

• Takes Ownership
• Has Polish
• Rigor
• Grit
• Impactful
• Teammate
• Highly Motivated
• Flexible
• Enjoys Helping
• Curious
• Calm Under Pressure
• Concise Communicator
• Problem Solver / Loves Puzzles
• Discrete
• Emotionally Intelligent
• Decisive
• People Person
• Accepting of Construction Criticism

Salary and Benefits:

• Salary Range commensurate with experience: $55,000 to $60,000 per Year
• 10 Days of Personal Time Off (PTO)
• A company owned computer purchased solely for Employee will be provided.
• Reimbursement for mileage, cell phone, PPE (Personal Protective Equipment) and other expenses will be as per Company policy

Interested individuals please Email your cover letter and resume; and additionally, please answer the following questions either in your cover letter or Email:

• What is the Loan to Value Ratio of 75% of a $1 million Value?
• In no more than four sentences, what separate Spak Group from other development companies?
• In exactly two sentences define Inclusionary Housing.
• How many calls does it take to get three (3\) bids from contractors with a detailed scope of work, estimate and insurance certificates?
• If an architect has designed a building and permits have been filed, do you believe you must stick with this design?

Spak Group and its affiliated companies, Spak Management and KAPS Construction are proud to be an equal opportunity employer and employees, or applicants will receive consideration for employment without regard to age, color, disability, gender, national origin, race, religion, sexual orientation, gender identity, protected veteran status, or any other classification protected by federal, state, or local law.

Job Type: Full\-time

Pay: $52,000\.00 \- $60,000\.00 per year

Benefits:

• Paid time off
• Professional development assistance

Work Location: In person