Human Resources Assistant

Position Summary

FirstMed Ambulance is seeking a professional, organized, and detail\-oriented HR Assistant to support the Human Resources Department with daily administrative and compliance\-related functions. The HR Assistant will assist with onboarding, employee file maintenance, credential tracking, benefits administration support, data entry, compliance audits, scheduling coordination, and general HR operations while maintaining strict confidentiality.

The ideal candidate must be able to work in a fast\-paced healthcare and EMS environment, prioritize multiple tasks, and communicate professionally with employees, management, and outside agencies.

Position Title

Entry Level\-HR Assistant

Department

Human Resources

Employment Type

Full\-Time

Location

Panorama City, California (On Site) Remote work not available

Salary Range: $22\.00 – $24\.00 per hour, depending on experience, qualifications

Essential Duties and Responsibilities

Responsibilities may include, but are not limited to:

• Assist with onboarding and offboarding processes
• Maintain employee personnel files and compliance documentation
• Track certifications, licenses, medical clearances, and expirations
• Assist with I\-9 and E\-Verify processing
• Assist with HR audits and compliance reviews
• Prepare employment\-related documents, correspondence, and reports
• Assist employees with ADP, benefits, and HR\-related questions
• Support scheduling of orientations, interviews, trainings, and meetings
• Enter and maintain employee information within company systems
• Maintain confidentiality of employee and company information
• Coordinate document collection through systems such as DocuSign, ADP, and Traumasoft
• Provide administrative support to the HR Department as assigned

Minimum Qualifications

• Associates Degree
• Previous administrative or office experience preferred
• Proficient in Excel and Power Point
• Human Resources experience preferred (1\-2 years)
• Strong organizational and multitasking skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office and computer systems
• Ability to maintain confidentiality and professionalism
• Ability to work independently and in a team environment
• Ability to prioritize tasks in a fast\-paced environment
• Excellent Communication Skills

Preferred Qualifications

• Experience working in healthcare, EMS, or transportation environments
• Familiarity with ADP, Traumasoft, DocuSign, or similar systems

Benefits

Eligible employees may receive the following benefits:

• Medical Insurance
• Dental Coverage
• Vision Coverage
• Paid Holidays
• Opportunities for growth and advancement
• Employee assistance and support programs
• Company\-sponsored training opportunities

Physical Requirements

• Ability to sit, stand, walk, bend, and lift up to 25 pounds occasionally
• Ability to work at a computer for extended periods of time
• Ability to communicate effectively in person, over the phone, and electronically
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position in accordance with the Americans with Disabilities Act (ADA) and applicable state laws

Job Type: Full\-time

Pay: $22\.00 \- $24\.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Parental leave
• Vision insurance

Work Location: In person