Executive Assistant

Job Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team! In this vital role, you will provide comprehensive administrative support to senior leadership, ensuring smooth daily operations and efficient workflow. Your proactive approach, exceptional organizational skills, and positive attitude will help foster a productive and professional environment. This position offers an exciting opportunity to be at the heart of our organization’s success, supporting executive functions with enthusiasm and precision.

Duties

• Manage complex calendars, schedule meetings, and coordinate appointments with attention to detail and priority.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Handle incoming calls using multi\-line phone systems; direct inquiries with excellent phone etiquette and customer service skills.
• Organize files, maintain records, and oversee document management using digital tools such as Google Workspace and Microsoft Office.
• Assist with travel arrangements, including booking flights, accommodations, and preparing itineraries for executives.
• Support office management tasks such as supply ordering, maintaining office equipment, and overseeing front desk operations.
• Perform data entry, bookkeeping using QuickBooks, and basic clerical tasks like filing and photocopying to ensure seamless office functioning.
• Provide personal assistant support as needed, including calendar management and task prioritization for busy executives.
• Deliver exceptional customer support by addressing inquiries promptly and professionally in person or via phone or email.
• Assist with the management of residential and/or commercial rental properties, including tenant communications, scheduling maintenance, and tracking lease activity.
• Support various business projects from inception to completion — conducting research, managing timelines, and coordinating with vendors and third parties.

Skills

• Proven experience in office management or administrative roles with strong organizational skills.
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools.
• Strong typing skills combined with meticulous proofreading abilities to produce error\-free documents.
• Familiarity with multi\-line phone systems, front desk operations, and phone etiquette for professional communication.
• Bilingual capabilities are a plus to effectively serve diverse clients and team members.
• Experience in clerical tasks such as filing, calendar management, record keeping, and document organization.
• Knowledge of bookkeeping software like QuickBooks for basic financial recordkeeping; experience with medical or dental receptionist duties is advantageous.
• Exceptional time management skills to prioritize tasks efficiently in a fast\-paced environment.
• High attention to detail and discretion with sensitive information.
• Ability to work independently and manage competing priorities.
• Customer service orientation with a friendly demeanor; ability to handle sensitive information discreetly.
• Local to Honolulu; reliable transportation preferred

Join us to be an integral part of a vibrant team where your organizational talents will shine! This role is paid and offers the chance to develop your career while supporting leadership at the highest levels of our organization.

Pay: $49,721\.30 \- $59,879\.42 per year

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Honolulu, HI 96817