Administrative Operations Coordinator

Administrative Operations Coordinator

Shaheen, Ruth, Martin \& Fonville Real Estate \| Richmond, VA

Full\-Time \| In\-Office \| Multi\-Location

About the Role

Shaheen, Ruth, Martin \& Fonville (SRMF) Real Estate is one of Richmond’s premier real estate firms, and we’re seeking a highly organized, dependable Administrative Operations Coordinator to provide operational support across our three Richmond\-area office locations.

This is not a traditional front desk role. You’ll be the person who keeps things running, supporting agents, assisting the marketing and accounting teams, and moving between offices to ensure every location runs smoothly. If you thrive on variety, take pride in being ahead of the curve, and love keeping a busy team organized; this role is for you.

Key Responsibilities

Front Desk, Agent \& Marketing Support

• Answer and route incoming phone calls in a professional and friendly manner
• Assist real estate agents with printing, binding, and assembling listing presentations
• Assist real estate agents with basic technology troubleshooting, like Microsoft Outlook access, etc.
• Assist the Marketing Team with simple tasks as needed.

Financial \& Accounting Support

• Assist the accounting department with basic data entry tasks, including recording deposits, tracking agent charges, and other routine financial entries as assigned
• Assists the Office Manager in all areas of office and account management.

What We’re Looking For

Required Skills \& Qualifications

• Strong organizational skills with the ability to manage multiple tasks across multiple locations
• Reliable, professional, and self\-motivated — able to work independently with minimal supervision
• Valid Virginia driver’s license and reliable personal vehicle (mileage reimbursement provided)
• Proficient with technology: email, Microsoft Office, task management tools
• Excellent phone etiquette and interpersonal communication skills
• Basic data entry and comfortable working with financial records or accounting software
• Ability to handle confidential information with discretion

Nice to Have

• Prior experience in a real estate office, property management, or professional services environment
• Familiarity with project management tools (e.g., Planner, Trello, or similar)
• Experience with remote deposit systems or basic bookkeeping
• Prior administrative or executive assistant experience in a fast\-paced office
• Familiarity with Email programs like MailChimp
• Familiarity with Paperless Post

What We Offer

• Competitive hourly compensation
• Collaborative, professional team environment
• Exposure to Richmond’s top\-producing luxury real estate team
• Mileage reimbursement for inter\-office travel

Please submit your resume and a brief cover letter explaining why this role is a great fit for you. We look forward to meeting you.

Pay: $50,000\.00 per year

Benefits:

• 401(k)

Work Location: In person