Administrative Assistant to Catering Director

Job Title: Administrative Assistant to Catering Director

Location: La Cañada Flintridge Country Club – La Cañada Flintridge, CA

Job Type: Part\- Time

Job Summary:

La Cañada Flintridge Country Club is seeking a highly organized and detail\-oriented Administrative Assistant to support our Catering Director. This role is ideal for someone who thrives in a fast\-paced environment, enjoys working with people, and takes pride in keeping events and operations running smoothly.

You will play a key role in coordinating private events, communicating with clients, and supporting day\-to\-day administrative tasks for our catering and events department.

Key Responsibilities:

• Assist the Catering Director with event planning and coordination
• Respond to client inquiries via phone and email in a timely, professional manner
• Help prepare event proposals, contracts, and Banquet Event Orders (BEOs)
• Maintain organized event files, calendars, and scheduling details
• Coordinate with internal departments (kitchen, service staff, facilities) to ensure seamless event execution
• Support event setup details and timelines
• Greet clients and assist with site tours when needed
• Track deposits, payments, and follow\-ups
• Perform general administrative duties including filing, data entry, and document preparation
• Assist with other tasks as needed

Qualifications:

• Previous administrative or hospitality experience preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast\-paced environment
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Friendly, professional demeanor with a customer\-service mindset

Physical Requirements:

• Ability to sit, stand, and walk for extended periods
• Occasionally lift and carry up to 20 lbs
• Ability to move between office and event spaces as needed

Schedule:

• Part\-time position
• Must be available to work occasional evenings, weekends, and holidays based on event schedule

Pay: $18\.00 \- $20\.00 per hour

Work Location: In person