Student Life Office Coordinator

About Us

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Georgia College \& State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast\-paced and technology\-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life\-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award\-winning, high\-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News \& World Report, The Princeton Review and Colleges of Distinction \- among other ranking sources.

Georgia College \& State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high\-impact practices such as internships, service\- and community\-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville \- Macon and Atlanta are located within easy driving distances.

Georgia College \& State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

Job Summary

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The Office Coordinator for the Office of the Vice President for Student Life provides essential administrative and operational support to ensure the efficient daily functioning of the office. This position plays a key role in managing office systems, coordinating resources, and supporting staff and student engagement initiatives.

Responsibilities

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Administrative Support \- 30%

Provides comprehensive administrative support, including answering phones, responding to emails, greeting visitors, managing correspondence, filing documents, and supporting general office operations. Maintains and manages the conference room schedule, including booking requests, resolving scheduling conflicts, and ensuring spaces are prepared for meetings and events. Assists the Special Assistant with calendar management for the Vice President and Assistant Vice President. Schedules and processes travel arrangements for the Vice President for Student Life. Prepares correspondence, reports, presentations, and other materials on behalf of the Vice President, Assistant Vice President, and Special Assistant. Manages office supplies, equipment, and technology needs for the Office of Student Life.

System Coordinator \- 50%

Maintains and manages the secured access system for the Office of the Vice President for Student Life and the Office of the Dean of Students, including assigning and updating access permissions, monitoring usage, and ensuring compliance with institutional security policies. Assists in maintaining Campus ESP, the platform used for parent and family communication, by approving posts and announcements, uploading rosters from Enrollment Management and other departments, and compiling data as needed. Serves as an administrator in Maxient, the platform used for Student Conduct and CARE, by creating cases, drafting letters, and performing other administrative functions within the system.

Purchasing and Budget Support \- 15%

Coordinates purchasing activities for the department, including processing orders, maintaining records, tracking expenditures, and ensuring adherence to institutional procurement guidelines.

Other \- 5%

Performs other duties as assigned, including serving on division or campus committees and contributing to special projects. All employees within the Division of Student Life are expected to assist with at least three student events or programs per semester that occur outside of regular business hours.

Examples of qualifying events include, but are not limited to:

• Fall: Week of Welcome, Move\-In Days, Family Weekend
• Spring: Homecoming, Spring Concert, Family Day, Preview Days, and Junior Day

The specific list of eligible events and programs for each semester will be maintained and communicated by the Office of the Vice President for Student Life.

Required Qualifications

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Educational Requirements

High school diploma or equivalent experience

Other Required Qualifications

• The employee is required to multitask and take considerable initiative in accomplishing the daily logistical needs of the student conduct system.
• This position assists with the administrative coordination of training sessions and specifically training designated personnel on the technological aspects of the student conduct software system.
• This position assists in screening calls and receiving visitors to the Office of Student Integrity \& Success and handles incoming and outgoing mail to the Office of Student Integrity \& Success.
• Provides administrative support as needed to the student conduct system, Title IX cases, CARE Team administration to include maintaining the conduct hearing calendar, answering and resolving requests for information, and in general public relations activities.
• The employee is required to exercise initiative in keeping informed of institutional policies, rules, and regulations and to act in a liaison capacity between the Office of Student Integrity \& Success and other departments and organizations.
• This is a highly visible position with a degree of contact with users of the Student Integrity \& Success office that requires exceptional reception and customer service skills.
• Position will involve working with individuals with various backgrounds.

Required Experience

Two (2\) years of related experience.

Preferred Qualifications

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Preferred Educational Qualifications

Bachelor's degree

Preferred Experience

• Experience with access control systems or scheduling software
• Familiarity with institutional purchasing procedures

Proposed Salary

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This position is a pay grade 6\. The available salary range is $35,441\.00 to $43,429\.00\. Starting salary within this range is based on relevant years of experience.

For more information about GCSU compensation practices, click here: https://www.gcsu.edu/humanresources/pay\-grade\-structure.

Knowledge, Skills, \& Abilities

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ABILITIES

• Ability to provide a high level of customer service to students, faculty, staff, families, and external visitors.
• Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information.
• Ability to work independently and as part of a collaborative team in a fast\-paced environment.
• Ability to adapt to changing priorities, systems, and institutional needs.
• Ability to communicate clearly and professionally across all levels of the organization.
• Ability to work a flexible schedule, including evenings and weekends, to support division events and programs at least three times per semester.
• Ability to learn and effectively navigate institutional software systems and platforms.

KNOWLEDGE

• Knowledge of standard office administrative practices, procedures, and terminology.
• Knowledge of records management principles, including filing systems and document retention practices.
• Knowledge of calendar and scheduling management best practices.
• Knowledge of data privacy, confidentiality standards, and institutional security compliance policies.

SKILLS

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office productivity tools.
• Strong written and verbal communication skills, including the ability to draft professional correspondence, reports, and presentations.
• Skill in managing multiple tasks and competing priorities with accuracy and attention to detail.
• Strong organizational and time management skills.
• Skill in maintaining accurate records and tracking expenditures within a budget system.

USG Core Values

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The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8\.2\.18\.1\.2 and can be found on\-line at https://www.usg.edu/policymanual/section8/C224/\#p8\.2\.18\_personnel\_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6\.5 Freedom of Expression and Academic Freedom found on\-line at https://www.usg.edu/policymanual/section6/C2653\.

Equal Employment Opportunity

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Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

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This is not a supervisory position.

This position has financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position does not require a purchasing card (P\-Card).

This position will not travel.

This position does not require security clearance.

Background Check

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• Criminal Background Check