Sales Support Administrator

Jefferson Beach Yacht Sales is a Great Lakes based dealership with eight locations, including sales and service support operations in Naples, Florida. We specialize in larger vessels, selling new and used, and offering facilities in brokerage, service, finance, and insurance. JBYS is an award\-winning leader in the boating community, with over 900 years of combined industry experience across the team, serving customers with excellence and representing the finest quality brands.

Job Description:

We are seeking a highly organized, detail\-oriented, and proactive Sales Administrator to provide comprehensive administrative and operational support to designated high performing sales professionals. This role is integral to ensuring seamless day\-to\-day sales operations and marketing execution.

The ideal candidate is self\-driven, anticipates needs, communicates effectively, and takes full ownership of tasks with minimal supervision. This position thrives in a fast\-paced, dynamic environment and requires a strong ability to multitask while maintaining accuracy and professionalism.

Key Responsibilities

Sales \& Administrative Support

• Prepare and manage purchase agreements and sales documentation
• Create and submit service work orders
• Maintain and update CRM with all client interactions, lead activity, and follow\-ups
• Enter and track new and existing leads, inquiries, and communications
• Assist in listings management, ensuring accuracy and completeness

Listings \& Marketing Coordination

• Coordinate and publish listings across all online platforms and marketplaces
• Assist with listing photography, staging, and presentation
• Create and post social media content aligned with brand standards
• Manage posting schedules and basic audience engagement
• Support promotional campaigns and content development (images, captions, shortform video)

Client \& Sales Support

• Coordinate logistics for client appointments and walkthroughs
• Ensure boats are fully prepared and presented prior to showings
• Order and manage delivery gifts and closing materials for clients
• Assist sales professionals during showings and open\-house events

Field Operations

• Coordinate and support on\-water surveys and demonstrations (scheduling, documentation, safety preparation)
• Assist or coordinate boat showing, assistants to support sales staff during showing
• Ensure all required paperwork, safety gear, and prep checklists are completed for on water activities

Travel \& Expense Management

• Arrange travel logistics (flights, hotels, transportation)
• Track, organize, and submit expense reports accurately and timely

Event Coordination

• Assist in planning and executing specific events hosted by the designated sales professional
• Coordinate event logistics, materials, and follow\-up communications
• Assist with boat show invitations, RSVP tracking, and ticket management

Qualifications

• Strong organizational and time\-management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to ask insightful questions and proactively problem\-solve
• Professional confidence to advocate for task completion across teams
• Self\-motivated with the ability to work independently and prioritize effectively
• Comfortable working in a fast\-paced, evolving environment

Preferred Experience

• 1–3 years administrative or sales support experience; marine industry experience a plus
• Experience supporting sales professionals or high\-level teams
• Familiarity with CRM systems and data entry processes
• Experience with social media platforms and basic marketing coordination
• Exposure to event planning and logistics coordination
• Boating experience

Other Requirements:

• Ability to travel to boat shows and other events as needed.
• Valid driver’s license and ability to travel locally.
• Ability to work flexible hours depending on event schedules. Some evenings or weekends may be required for showings, events, or on\-water surveys

Working Conditions \& Requirements

• 70% remote (work from home) / 30% on\-site (office, marina, and on water)
• Fast\-paced environment with frequent coordination of field/on\-water activity
• Some evenings or weekends may be required for showings, events, or on\-water surveys
• Must be able to lift up to 25 lbs. and be comfortable boarding vessels

Compensation

• Base Salary: $25,000 annually
• Variable Compensation: Additional earnings based on 5% of assigned sales professionals’ commissions.

Benefits:

• Health, dental, vision and life insurance
• 401(k) retirement plan
• Designated paid holidays \& 2\-week Christmas shut down
• 1\-week paid vacation after the first full year of employment (amount of paid vacation time grows with length of employment, see employee handbook)
• Three paid sick days per year
• Professional development opportunities

Job Type: Full\-time

Pay: From $25,000\.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Retirement plan

Work Location: In person