Office Manager / Controller

Job Overview

TYH Property Management, a real estate property management and construction company, is seeking an experienced Office Manager / Controller to oversee office operations, manage bookkeeping and accounting workflows, and supervise a team of virtual assistants.

This is a key position for someone who is highly organized, detail\-oriented, experienced with bookkeeping/accounting, and comfortable managing both administrative operations and financial records. The ideal candidate will be able to work independently, delegate tasks effectively, follow up on open items, maintain accurate records, and support management with clear reporting and reliable financial information.

This role is best suited for someone with experience in property management, construction, real estate, bookkeeping, accounting, office management, team coordination, or a related business environment.

Key Responsibilities

Office Management \& Team Supervision

• Oversee day\-to\-day office operations and administrative workflow
• Manage, coordinate, and follow up with a team of virtual assistants
• Assign tasks to virtual assistants and ensure work is completed accurately and on time
• Review work completed by virtual assistants for accuracy, completeness, and proper documentation
• Create and maintain clear task lists, workflows, checklists, and procedures for the administrative team
• Train virtual assistants on company processes, documentation standards, and follow\-up procedures
• Track open tasks, deadlines, missing information, and outstanding follow\-ups
• Maintain organized digital and physical records for properties, tenants, vendors, jobs, contracts, invoices, payments, and reports
• Coordinate communication with tenants, vendors, subcontractors, property owners, management, and outside professionals
• Help organize office systems, procedures, and workflows
• Prepare, scan, file, and manage documents related to properties, construction projects, accounting, and operations
• Assist management with reports, schedules, correspondence, and special projects
• Handle confidential business, financial, tenant, vendor, and employee information with discretion

Controller / Bookkeeping Responsibilities

• Oversee and maintain accurate bookkeeping records
• Manage accounts payable and accounts receivable
• Enter and review bills, payments, receipts, deposits, invoices, and journal entries
• Reconcile bank accounts, credit cards, vendor statements, and internal records
• Track income and expenses by property, project, vendor, or job where applicable
• Assist with construction project cost tracking, job costing, and expense allocation
• Monitor tenant/property\-related charges, payments, balances, and collections support
• Prepare financial summaries and reports for management
• Identify discrepancies, missing backup, coding issues, or unusual transactions
• Coordinate with outside CPA/accountant as needed
• Assist with payroll, insurance audits, 1099s, year\-end reporting, and other accounting\-related tasks as needed
• Help establish and maintain internal controls and organized accounting procedures

Qualifications

* 5\+ years of office management, bookkeeping, accounting, or controller\-level experience preferred

• Experience managing administrative staff, virtual assistants, offshore team members, or remote support staff preferred
• Experience in
real estate, property management, construction, development, or a service\-based business strongly preferred
• Strong understanding of bookkeeping, accounts payable, accounts receivable, reconciliations, financial reporting, and general accounting workflows
• Experience with QuickBooks, Excel, Google Workspace, Microsoft Office, or similar accounting/office software
• Ability to assign, review, and follow up on tasks delegated to others
• Ability to create and maintain procedures, checklists, and organized workflows
• Ability to track expenses by property, project, job, vendor, or category
• Comfortable reviewing financial records and identifying errors or inconsistencies
• Strong organizational skills and ability to manage multiple priorities
• Excellent attention to detail and accuracy
• Professional communication skills by phone and email
• Ability to work independently and follow through without constant supervision
• Comfortable handling confidential financial, tenant, vendor, and company information
• Experience working with leases, property files, construction invoices, subcontractor bills, certificates of insurance, or project documentation is a plus

Ideal Candidate

The ideal candidate is not simply an office assistant or data\-entry bookkeeper. We are looking for someone who can take ownership of office organization, accounting workflow, and team follow\-up.

You should be comfortable managing competing priorities, delegating work to virtual assistants, reviewing completed tasks, following up on missing information, keeping records clean, communicating professionally, and helping management understand the financial and operational status of properties and projects.

A strong candidate will have experience with administrative operations, bookkeeping/accounting, and team coordination, especially in a real estate, property management, construction, or contractor environment.

Compensation

$40–$45 per hour, based on experience

Compensation will depend on experience, software skills, accounting knowledge, team management ability, and ability to independently manage office and financial workflows.

Benefits

• Competitive hourly pay
• Stable, professional work environment
• Important role with ownership of office, accounting, and team coordination processes
• Opportunity to work closely with management
• Generous amount of paid time off

Pay: $42\.00 \- $45\.00 per hour

Benefits:

• Health insurance
• Paid sick time
• Paid time off

Work Location: In person