About Hamptons Swim
Hamptons Swim is a company providing swim instruction throughout the Hamptons and New York City. Our instructors travel to clients’ homes and residential buildings to deliver private swim lessons for students ages 6 months through adulthood. In addition to private lessons, we provide certified lifeguards and activity leaders for private events and parties.
As a growing, relationship\-driven company serving two dynamic markets, we prioritize professionalism, safety, and a high\-touch client experience. Our team manages instructor placement, scheduling, client communication, and operational logistics across both regions.
*What We Are Looking For*
We are seeking a part time seasonal administrative assistant .
This role is ideal for someone who is organized, proactive, and interested in learning how a service\-based business operates behind the scenes. We are a small team, so we expect collaboration and effective communication.
This is a part\-time remote position lasting from around the beginning of May through the end of August. We will occasionally meet in person usually somewhere in the areas of Goodlettsville up to the Gallatin area. Your initial training will be via in\-person meetings and zoom calls. You must have availability during office hours.
This hourly rate for this position starts at $10/hr but can be negotiated for the right person.
*What You Will Do*
Operations \& Scheduling
- Assist with scheduling through Acuity
- Support last\-minute cancellations and rescheduling
- Track client contracts and progress checklists
- Maintain calendars, Zoom meetings, and internal systems
- Answer calls and respond to website inquiries
- Send intake forms, follow\-ups, and initial communications
- Communicate with clients, instructors, and lifeguards
- Update the team on completed tasks
- Post and monitor job ads (Indeed and other platforms)
- Schedule applicant interviews with the owner
- Call references and assist with background checks
- Send onboarding materials to new hires
- Assist with Google Business posts and newsletter updates
- Add contacts to email lists
- Support general administrative tasks and special projects
- Create \+ send emails to clients located in NYC year round to remind about NYC lessons
- Time Management
- Systems \+ Process Thinking
- Customer Experience \+ Retention
- Contract Management
- Hiring \+ Talent Evaluation
- Problem\-Solving in Real Time
- Data Entry and Formatting
- Remote Work Experience
Client \& Team Communication
Hiring \& Onboarding
Marketing \& Administrative Support
*What you’ll gain*
As a small business, we operate with an all\-hands\-on\-deck mindset. This role offers hands\-on exposure to multiple facets of running a service\-based company, including business operations, client communication, marketing initiatives, scheduling systems, and growth strategy. You will gain practical, real\-world experience while contributing meaningfully to the day\-to\-day execution and continued expansion of the business.
Pay: $10\.00 \- $20\.00 per hour
Work Location: Hybrid remote in Gallatin, TN 37066