Part-time Philanthropy Assistant

POSITION SUMMARY

The Development Assistant plays a vital role in supporting the Development team’s efforts to cultivate and steward donor relationships. This position ensures smooth administrative operations, maintains accurate donor records, performs data entry, supports event coordination, and assists with grant management. The ideal candidate is detail\-oriented, organized, and committed to delivering exceptional donor service.

ESSENTIAL DUTIES/RESPONSIBILITIES

Administrative Operations

• Write, proofread, and edit donor correspondence including acknowledgement letters, invoices, fund agreements, etc.
• Prepare materials for team meetings; take and distribute meeting minutes.
• Assist with logistics and administrative support for fundraising campaigns and events.
• Provide backup reception coverage on a routine basis.
• Coordinate meetings and communications with third party vendors and consultants.
• Support Philanthropy \& Revenue team colleagues in scheduling meetings with donors and other stakeholders.
• Perform other administrative tasks assigned to support the Philanthropy \& Revenue team.

Record Management \& Data Entry

• Maintain and update donor, volunteer, and constituent records in the donor database.
• Ensure accurate coding and tracking of contacts through the development process.
• Document meeting notes and donor interactions in the donor database.
• Log relevant updates and donor mentions in the donor database.
• Support Volunteer Coordinator with onsite logistics.

Gift \& Grant Management

• Execute the gift entry process from check log to batch commitment.
• Manage the gift acknowledgement process and generate timely donor thank\-you letters.
• Collaborate with Finance and Philanthropy Leadership on gift processing and reconciliation.
• Process and manage gifts from third\-party fundraising platforms.
• Administer tribute gift communications.
• Support grant tracking, including deadlines, deliverables, and documentation in coordination with colleagues.

Prospect Research

• Conduct research on potential and existing donors including analyzing past giving history to identify high priority prospects.
• Add research findings and relevant data to the donor database.

General Responsibilities

• Attend team and organizational meetings, activities, and events as required.
• Collaborate with JH/JAG staff and contribute to a positive, mission\-driven work culture.
• Perform other duties as assigned.
• Commitment to JH/JAG’s mission and core values.

QUALIFICATIONS

Education \& Experience

• Bachelor's degree preferred with a minimum of 1\-3 years of experience in an area related to administrative support or project management.

Knowledge \& Skills

• Strong attention to detail and ability to manage multiple projects simultaneously.
• Ability to work independently and collaboratively in a team environment.
• Proactively identify gaps and offer or propose solutions to support team functioning.
• Customer service mindset with a professional and friendly demeanor.
• Proficiency in Microsoft Office Suite; experience with donor databases (e.g. Raiser’s Edge NXT) a plus.

Work Environment \& Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 25 pounds at a time.
• Valid driver’s license and automobile insurance.

Work Environment

This is a part\-time, onsite position approximately 20 hours per week. Working in the office, employees can expect to stay closely connected to the mission, work in a bright new facility where Judi’s House hosts many of its programs, and interface with a supportive and collaborative team of colleagues.

Benefits

• Paid time off, sick, professional development, and holiday time
• 30\-minute paid lunch
• Positive, inclusive workplace
• Flexible schedule
• Optional 401K with 3% match
• Some health insurance benefits are available to part time employees