Office Assistant

Job Summary

We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring smooth daily operations within a busy office environment. Your proactive approach and excellent communication skills will help maintain an efficient workflow, support administrative functions, and enhance overall office productivity. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a positive workplace atmosphere.

Responsibilities

• Greet visitors, clients, and vendors professionally at the front desk, providing exceptional customer service and assistance.
• Manage multi\-line phone systems, directing calls accurately and courteously while maintaining phone etiquette.
• Perform data entry and filing tasks with precision, ensuring all records are up\-to\-date and easily accessible.
• Use Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation, email correspondence, and scheduling.
• Assist with calendar management, appointment setting, and scheduling meetings for staff members.
• Support office management duties such as inventory control, supply ordering, and maintaining cleanliness of common areas.
• Handle clerical tasks including proofreading documents, managing incoming/outgoing mail, and supporting bookkeeping activities using QuickBooks or similar software.

Requirements

• Proven office or administrative experience with strong organizational skills.
• Excellent computer literacy with proficiency in Microsoft and Salesforce.
• Prior experience with clerical duties such as data entry, proofreading, and document management.
• Strong customer service skills paired with professional phone etiquette; experience with multi\-line phone systems is preferred.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Ability to manage time efficiently in a fast\-paced environment while maintaining attention to detail.
• Personal assistant or medical/dental receptionist experience is a plus but not required.

Pay: $24\.00 \- $25\.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person