Administrative \& Operations Assistant
Full\-Time \| In\-Person \| Greenwood Village, CO \| Monday–Friday, 9:00 AM–5:30 PM
About Mile High Multilingual Services
Mile High Multilingual Services (MHMS) has been bridging language barriers in Colorado and beyond since 2004\. We provide professional interpretation and translation services in medical, legal, educational, and business settings — work that directly impacts individuals who depend on clear, accurate communication during the most important moments of their lives.
We are a small, close\-knit team that takes pride in running a high\-quality, detail\-driven operation. We are looking for someone who shares that commitment and wants to grow with us.
Position Summary
The Administrative \& Operations Assistant is a foundational role on our team. You will support the daily business functions that keep MHMS running — from coordinating service requests and maintaining accurate records to communicating with clients and helping our leadership team stay organized. This is a hands\-on, detail\-oriented role for someone who takes ownership of their work and brings professionalism and follow\-through to everything they do.
What You’ll Do
- Support daily office operations and administrative tasks with accuracy and professionalism
- Assist with interpreter and translator scheduling and assignment coordination
- Maintain organized records, databases, and documentation to ensure compliance and quality
- Prepare correspondence, reports, and internal communications
- Respond to client inquiries in a professional and timely manner
- Coordinate incoming service requests and update job details in our system
- Assist with quality assurance procedures, file organization, and compliance documentation
- Manage supplies, vendor communication, and office logistics
- Provide administrative support to leadership, including follow\-up and project assistance
- Associate’s or bachelor’s degree, or equivalent professional experience
- 2–4 years of administrative or operations experience (language services industry is a plus, but not required)
- Strong organizational skills and the ability to manage multiple priorities without losing accuracy
- Excellent verbal and written communication skills in English
- Comfortable working with MS Office Suite, CRM, or scheduling software; willing to learn new systems quickly
- Ability to handle sensitive and confidential information with discretion
- Reliable, punctual, and self\-motivated — you do not need to be micromanaged
- A team player who is also comfortable working independently
- Takes pride in doing things right the first time
- Communicates proactively when something needs attention
- Brings a positive, service\-oriented attitude to every interaction
- Respects confidentiality and understands the sensitivity of our clients’ needs
- Standard office environment in Greenwood Village, CO
- 100% in\-person — remote and hybrid arrangements are not available for this role
- Monday–Friday, standard business hours; occasional flexibility may be needed
- Background check
- Drug screening (MHMS is a drug\- and alcohol\-free workplace)
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Who We’re Looking For
Work Style \& Culture Fit
We work in a fast\-paced environment where accuracy, responsiveness, and professionalism matter. The right person for this role:
Working Conditions
Pre\-Employment Requirements
Employment is contingent upon:
Compensation \& Benefits
Pay Range: $25\.00–$28\.00 per hour
Benefits include paid time off (PTO), medical, dental, and vision insurance, and a 401(k)\-retirement plan. Additional details provided during the hiring process.
How to Apply
To apply, please send your resume and a brief note (3–5 sentences) about why this role interests you to:
jobs@mhmultilingualservices.com
We are looking for people who genuinely want to be part of our team and make a positive difference to our communities.
Pay: $25\.00 \- $28\.00 per hour
Benefits:
Work Location: In person