Real Estate Administrative Assistant

Job Summary

We are seeking an experienced Real Estate Administrative Assistant to join our team! The Real Estate Administrative Assistant assists agents in managing transactions, client communications, and marketing efforts. This position requires exceptional organizational skills, attention to detail, and the ability to multitask in a fast\-paced environment.

Key Responsibilities:

1\. Administrative Support

• Prepare and manage documents such as listing agreements, purchase contracts, and disclosures.
• Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
• Maintain client and transaction databases (e.g., CRM systems).

2\. Transaction Coordination

• Support agents throughout the transaction process from contract to close.
• Track deadlines and ensure compliance with brokerage and legal requirements.
• Liaise between clients, lenders, inspectors, title companies, and other parties involved.
• Maintain accurate records of each transaction.

3\. Marketing \& Listings

• Assist with creating, proofreading, and distributing marketing materials and property listings.
• Update MLS entries, websites, and social media platforms.
• Coordinate photography, staging, and open house logistics.
• Monitor and report on marketing campaign performance.
• Plan and execute broker’s open houses.
• Maintain company Social Media accounts.
• Coordinate customer appreciation events.

Skills

• Prior office experience or administrative experience in real estate or related fields strongly preferred
• Strong computer literacy with proficiency in Microsoft Office Suite (Outlook, Planner, Word, Excel, PowerPoint),
• Experience with CRM, DocuSign and other marketing tools including social media.
• Excellent organizational skills with the ability to multitask efficiently in a fast\-paced environment
• Attention to detail for proofreading documents and maintaining precise records
• Time management skills to prioritize tasks effectively while meeting deadlines

Base Pay: $25\.00 \- $30\.00 per hour

Benefits:

• Paid time off

Work Location: Hybrid remote in Wellington, FL 33414