Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be proactive, detail\-oriented, and possess a passion for maintaining a well\-run office environment. Your energy and enthusiasm will help create a positive atmosphere that keeps our operations running smoothly and our clients feeling valued. This paid position is perfect for someone eager to grow their administrative skills while making a meaningful impact within a collaborative team.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi\-line phone systems, and directing calls with professional phone etiquette
• Handle data entry tasks accurately using computer skills, including Microsoft Office, Google Workspace, and QuickBooks
• Organize and maintain filing systems, both physical and digital, ensuring documents are easily accessible and properly stored
• Assist with office management tasks such as calendar management, scheduling appointments, and coordinating meetings
• Support bookkeeping activities through basic bookkeeping and recordkeeping duties
• Provide excellent customer support by responding promptly to inquiries via phone or email and offering assistance as needed
• Perform clerical duties such as proofreading documents, preparing reports, managing incoming and outgoing correspondence, and supporting medical or dental receptionist functions if applicable

Skills

• Strong organizational skills with the ability to multitask efficiently in a fast\-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Experience with QuickBooks or similar accounting software is highly desirable
• Excellent phone etiquette and customer service skills to foster positive interactions with clients and visitors
• Bilingual abilities are a plus to effectively communicate with diverse populations
• Demonstrated office experience or clerical experience supporting administrative functions
• High level of computer literacy including data entry, proofreading, filing, and general office management tasks
• Effective time management skills to prioritize tasks and meet deadlines
• Personal assistant experience or medical/dental receptionist background is advantageous for specialized roles

Join us in creating an organized, welcoming environment where your administrative talents can shine! This role offers the chance to develop your career while supporting a vibrant team dedicated to excellence.

Pay: $25\.43 \- $32\.42 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Paid time off

Work Location: In person