Home Health Data Entry & Clerical Assistant

About the Position

We are seeking a highly organized, detail\-oriented Home Health Data Entry \& Clerical Assistant to support our administrative and clinical teams in a fast\-paced home health care environment. This role is primarily responsible for accurate data entry, medical record maintenance, and clerical support to ensure efficient and compliant daily operations.

You will play a key role in maintaining the integrity of patient records and supporting smooth communication between staff, providers, and referral sources. The ideal candidate is dependable, detail\-focused, and comfortable working with electronic systems in a structured healthcare environment.

Primary ResponsibilitiesData Entry \& EMR Management

• Perform accurate and timely data entry into Electronic Medical Record (EMR) systems, including patient demographics, insurance details, referrals, and visit documentation.
• Maintain and update patient records in compliance with HIPAA and regulatory guidelines.
• Scan, prepare, and index incoming documents into the EMR system.
• Ensure all documentation is properly filed, organized, and retrievable for audits and compliance reviews.

Clerical \& Administrative Support

• Support daily office operations through general clerical tasks.
• File, organize, and archive clinical and administrative documents.
• Assist with preparation of forms, packets, and documentation for staff and audits.
• Maintain organized digital and physical record systems.

Communication \& Coordination Support

• Answer and route incoming calls professionally and courteously.
• Assist with responding to inquiries from patients, families, physicians, and referral sources.
• Help coordinate communication between internal staff and external partners as needed.
• Support the flow of information to ensure timely processing of documentation.

Compliance \& Documentation Tracking

• Ensure patient documentation is complete, accurate, and submitted within required timeframes.
• Track outstanding physician orders, plans of care, and visit notes.
• Follow up on missing or incomplete documentation as directed.
• Assist with maintaining compliance logs and reporting requirements.

Insurance \& Basic Administrative Support

• Assist with verifying insurance eligibility and benefits at time of referral or admission.
• Support collection and organization of documentation needed for billing and authorization.
• Communicate with internal teams regarding missing documentation affecting reimbursement.

Office Support

• Maintain organized and stocked office and front desk areas.
• Assist with ordering office supplies and patient forms as needed.
• Support administrative team with general office tasks.

Qualifications

• High school diploma or equivalent required; additional coursework in healthcare administration preferred.
• Minimum 1 year of clerical or administrative experience; healthcare or home health experience preferred.
• Strong data entry skills with high accuracy and attention to detail.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience with EMR systems (DeVero preferred).
• Strong written and verbal communication skills.
• Ability to manage multiple tasks in a deadline\-driven environment.
• Basic understanding of HIPAA compliance and medical terminology is a plus.

Preferred Qualities

• Highly detail\-oriented and organized.
• Reliable, punctual, and self\-motivated.
• Comfortable working in structured, regulated environments.
• Strong follow\-through and accountability.
• Team\-oriented with good communication skills.

What We Offer

• Supportive and team\-oriented workplace culture
• Training and growth opportunities in healthcare administration
• Exposure to the home health care industry
• Competitive benefits package including:
• 401(k)
• Health, dental, and vision insurance
• Paid time off

Pay: $22\.00 \- $24\.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person