Administrative Coordinator - Construction Industry

Job Overview

We are seeking a dynamic and highly organized Administrative Coordinator to join our team within the construction industry. This role involves managing daily office operations and supporting project teams. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for maintaining efficient administrative workflows.

Responsibilities

• Manage calendar scheduling, including coordinating meetings, appointments, and project deadlines using Google Workspace and Microsoft Office tools.
• The ability to prioritize competing demands in a high\-pressure environment without supervision
• Tracking subcontractor insurance certificates, W9's, lien waivers, and business licenses to ensure compliancy
• Managing construction documents, including Requests for Information (RFIs), submittals, change orders, and plan revisions
• Submitting close out documentation including warranties and unconditional waivers at the end of a project
• Perform data entry, filing, and record keeping to ensure all project documentation is accurate, organized, and easily accessible.
• Support bookkeeping tasks using QuickBooks
• Assist with office management duties such as supply procurement, equipment maintenance, and overseeing clerical tasks like proofreading documents and managing correspondence.
• Support Material's Manager or Project Manager to optimize their productivity.

Qualifications

• Proven office experience with strong clerical skills in a fast\-paced environment within the construction or related industries.
• Familiarity with construction terminology and the lifecycle of a building project
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and familiarity with QuickBooks for bookkeeping tasks.
• Excellent organizational skills with the ability to prioritize multiple tasks effectively while managing time efficiently.
• Strong communication skills;
bilingual abilities are a plus.
• Demonstrated attention to detail in proofreading documents and data entry activities.
• Ability to handle confidential information discreetly while maintaining high levels of accuracy in all administrative duties.
• Personal assistant experience or office management background is preferred but not required. Your proactive approach will contribute significantly to our success as you help keep our office running smoothly every day!

Pay: From $25\.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Graton, CA 95444