Delivering Peace, Empowering your Potential, and Fortifying the Future.
As an administrative assistant it is your responsibility to excel in the role of providing a positive initial experience for clients visiting the office or making direct calls to any of the Mountain West branch offices. Proficiently execute administrative tasks through effective verbal and written communication. Skillfully handle phone calls, mail, faxes, supplies, bills, and inquiries. Additionally, adeptly prepare and compile a range of insurance\-related documents in accordance with agency procedures and functions, utilizing various electronic systems.
Performance Expectations/Responsibilities
- Greet and assist clients, both in person and over the phone, ensuring a positive and professional experience.
- Manage incoming calls, direct inquiries to the appropriate department, and provide accurate information as needed.
- Perform essential clerical duties vital for the smooth functioning of the agency's office and business, such as delivering messages, handling limited cashier duties, and updating lists and records.
- Stock supplies as necessary to support the daily operations of the office.
- Maintain the appearance of the waiting area to ensure a welcoming atmosphere.
- Coordinate the scheduling of conference rooms for meetings and appointments.
- Actively participate in and attend various meetings, conferences, and workshops as directed or scheduled.
- Electronically retrieve insurance notifications, including policies, endorsements, and all other items related to client accounts.
- $19 – $25 per hour
- Medical, Dental, Vision, 401k with company match
- Paid Time Off (PTO)
- Office Skills:
- Computer Proficiency:
- Organizational Skills:
- Project Management:
- Commitment and Follow\-through:
- Self\-Motivation:
- Team Collaboration:
- Interpersonal and Conflict Resolution Skills:
- Reasoning Skills:
- Accuracy and Attention to Detail:
- Communication Skills:
- Integrity:
- Insurance Knowledge:
- Bilingual Preferred
- Proven experience as an administrative assistant or in a similar role.
- Ability to maintain confidentiality and handle sensitive information.
- Exceptional customer service and interpersonal skills.
- Extended periods of sitting at a desk while using a computer and other office equipment.
- Repetitive motion tasks, such as typing, data entry, and phone use.
- Occasional lifting of files or other materials, typically weighing up to 20 pounds.
- Ability to move freely around the office space to collaborate with colleagues or access office resources.
- Visual acuity to read documents, screens, and fine print on documents.
- Manual dexterity to operate office equipment and handle paperwork efficiently.
- Ability to maintain focus and attention to detail in a sometimes fast paced and multitasking environment.
- The office environment typically has a moderate noise level consistent with a professional office setting.
- Some travel may be required for this position, primarily for attending training sessions, conferences, or meetings with clients or stakeholders. A valid driver's license and reliable transportation may be necessary for travel to off\-site locations..
Compensation \& Benefits
Required Skills
+ Proficient in filing, keyboarding, secretarial, and general office clerical tasks.
+ Efficient use of computer data and office equipment.
+ Proficient in MS Office suite and general office software.
+ Strong organizational and time management skills, with the ability to prioritize tasks effectively.
+ Demonstrated ability to manage multiple projects simultaneously and meet deadlines.
+ Commitment to seeing work projects through to completion.
+ Self\-motivated with meticulous attention to detail.
+ Ability to work collaboratively in a team environment as well as independently.
+ Strong interpersonal skills with the ability to handle conflict resolution effectively.
+ Possess strong reasoning and problem\-solving skills.
+ Pays attention to detail and maintains a high level of accuracy in tasks.
+ Excellent written and verbal communication skills.
+ Maintain honesty and integrity at all times.
+ Knowledge of insurance terminology and processes is a plus.
We encourage candidates who embody these qualities to apply and contribute to our dynamic and collaborative work environment. Your skills and dedication will play a vital role in the success of our administrative operations.
Education/Training Requirements
Work Environment/Physical Demands
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please note that this job description is subject to change at any time and does not encompass all responsibilities, duties, or activities that may be required of the employee. Additional tasks, responsibilities, and duties may be assigned as deemed necessary by management.