Office Manager / Bookkeeper

Overview

We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of our office environment while maintaining accurate bookkeeping practices. The ideal candidate will bring energy, attention to detail, and a proactive approach to managing daily office functions, supporting team members, and handling essential bookkeeping tasks. This is an exciting opportunity for someone who thrives in a fast\-paced setting and enjoys multitasking with enthusiasm!

Responsibilities

• Manage front desk operations, greeting visitors and handling multi\-line phone systems with professionalism and friendly customer service.
• Oversee daily office management tasks including filing, data entry, calendar management, and organization of supplies.
• Provide exceptional customer support by answering inquiries, directing calls, and assisting clients or visitors as needed.
• Maintain accurate financial records using QuickBooks or similar accounting software; process invoices, payments, and expense reports.
• Support bookkeeping activities such as bank reconciliations, accounts payable/receivable, and general ledger entries.
• Coordinate appointment scheduling and calendar management for staff members or executives.
• Ensure office policies are followed, maintain cleanliness and organization of the workspace, and handle clerical duties like proofreading documents and managing correspondence.

Requirements

• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in QuickBooks, Microsoft Office (Word, Excel, Outlook), Google Workspace, and general computer literacy.
• Previous clerical experience including data entry, filing, proofreading, and document management.
• Excellent phone etiquette with experience managing multi\-line phone systems; bilingual abilities are a plus.
• Strong customer service skills with a friendly demeanor and professional communication style.
• Knowledge of bookkeeping practices including familiarity with basic accounting principles; experience with medical or dental receptionist duties is advantageous.
• Ability to multitask efficiently while maintaining attention to detail; strong time management skills are essential.
• Personal assistant or medical receptionist experience is beneficial but not required; willingness to learn is key. Join us to be part of a vibrant team dedicated to excellence in office operations! We value energetic individuals who are eager to contribute their skills in a supportive environment that encourages growth and success.

Pay: $20\.05 \- $25\.05 per hour

Benefits:

• Paid time off
• Professional development assistance

Work Location: In person