Executive Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this pivotal role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and efficient office management. Your proactive approach, exceptional organizational skills, and positive attitude will help foster a productive work environment. This paid position offers an exciting opportunity to develop your career in a fast\-paced, professional setting while making a meaningful impact through your support and coordination.

Duties

• Manage complex calendars, schedule meetings, and coordinate appointments with precision and attention to detail.
• Handle multi\-line phone systems with professionalism, practicing excellent phone etiquette and providing outstanding customer service.
• Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office and Google Workspace tools.
• Oversee office operations including filing, data entry, bookkeeping with QuickBooks, and maintaining organized records.
• Greet visitors at the front desk, direct inquiries efficiently, and provide exceptional customer support.
• Assist with personal tasks for executives as needed, including travel arrangements and calendar management.
• Support office management activities such as supply ordering, facility coordination, and ensuring a welcoming environment.

Experience

• Proven office experience or administrative experience in a professional setting.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills.
• Experience managing multi\-line phone systems and demonstrating excellent phone etiquette.

* Bilingual abilities are highly desirable to support diverse client interactions.

• Familiarity with clerical tasks such as proofreading, filing, and organizational skills are essential.
• Demonstrated ability to handle time management effectively while prioritizing multiple responsibilities in a fast\-paced environment. Join us to be part of an energetic team that values initiative, professionalism, and excellence! This role is ideal for someone eager to grow their administrative expertise while supporting leadership in a vibrant workplace environment.

Job Type: Full\-time

Pay: $23\.78 \- $28\.64 per hour

Benefits:

• 401(k)

Work Location: In person