Office Manager

Job Overview

We are seeking organized Medical Office Manager to oversee daily office operations, prior authorization, and getting EOBs for our patients. This vital role involves maintaining a welcoming front desk presence. The ideal candidate will bring a proactive attitude, be pro\-active.

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and managing multi\-line phone systems with professionalism and courtesy
• Organizing faxes received, triaging them and scheduling new patient appointments along with setting the follow ups.
• Coordinating care between providers and patients.
• Oversee daily administrative functions including data entry, filing, proofreading, and maintaining accurate records using Microsoft Office and Google Workspace applications
• Handle incoming inquiries via phone or email, providing excellent customer support and support for client or patient needs
• Perform clerical duties such as photocopying, scanning, organizing documents, and maintaining office supplies inventory
• Coordinate office logistics including mail distribution, filing systems, and office equipment maintenance
• Support bookkeeping tasks using QuickBooks to assist with invoicing and expense tracking

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Excellent organizational skills with the ability to multitask efficiently in a fast\-paced environment
• Experience with office management duties including calendar management, data entry, filing, and clerical support
• Knowledge of multi\-line phone systems and phone etiquette to manage high call volumes smoothly
• Customer service expertise with a friendly demeanor and strong communication skills
• Prior experience as a receptionist or administrative assistant in medical or dental office preferred.
• Familiarity with bookkeeping software such as QuickBooks for basic financial tasks
• Strong attention to detail for proofreading documents and ensuring accuracy in all tasks
• Time management skills to prioritize responsibilities effectively while maintaining professionalism

Pay: $21\.00 \- $29\.00 per hour

Work Location: In person