Part Time Administrative Assistant for Early Intervention Agency

Job Summary

We are seeking a dynamic and organized part time (20 hours/wk) Administrative Assistant to join our Early Intervention Agency. This vital role offers an exciting opportunity to support our team by managing administrative tasks and ensuring smooth office operations. The ideal candidate will be professional, organized, energetic, detail\-oriented, and possess excellent communication skills to contribute to our mission of providing exceptional early childhood services. This role offers an opportunity to meaningfully contribute to a dynamic team of professionals who are dedicated to supporting early childhood development and family well\-being. The administrative assistant is essential in ensuring smooth administrative processes that help our team deliver high\-quality services to children and families.

Duties

• Utilize strong computer skills to maintain accurate data entry and ensure office systems run smoothly
• Provide general administrative support including answering phones, requesting records, ensuring all required documents are on file, and managing emails
• Maintain accurate and up\-to\-date client records in compliance with confidentiality standards
• Assist with data entry, reporting, and document preparation
• Support billing and insurance documentation processes as needed
• Manage office supplies and assist with basic office organization
• Perform other administrative and clerical duties as assigned to support program operations

Requirements

• Proven clerical or administrative experience in an office setting, preferably within healthcare or early intervention services
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Ability to multitask effectively in a fast\-paced environment
• Strong phone etiquette skills
• Bilingual abilities are a plus to better serve diverse families and community members
• Demonstrated office management skills
• Ability to handle sensitive information discreetly while maintaining professionalism at all times

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred
• Previous administrative or office support experience preferred, ideally in healthcare, education, or social services
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general office technology
• Ability to handle sensitive information with discretion and professionalism
• Comfortable multitasking and adapting to changing priorities
• Self starter who works well both independently and in a team
• Experience working in early intervention, pediatric services, or a related field highly preferred
• Friendly, patient, and team\-oriented mindset

Join us in making a difference! This part\-time role offers a rewarding opportunity to support early childhood development initiatives while honing your administrative expertise. We value energetic individuals who thrive on organization, communication, and service excellence. Please include both cover letter and resume when applying.

Pay: $16\.00 \- $20\.00 per hour

Benefits:

• Flexible schedule

Work Location: In person