Executive Assistant

The Executive Assistant serves as the CEO’s liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts, oversees special projects, and handles financial tasks such as bookkeeping, invoice management, and reconciliations. Must be detail\-oriented, extremely fast at solving problems, and able to work independently.

Responsibilities:

• Complete broad variety of administrative tasks that include managing an active calendar, preparing reports, emails and other documents
• Filing and retrieving records, documents and reports
• Researching and conducting data to prepare documents for review and presentation
• Helping prepare for meetings
• Greeting visitors and deciding if they should be able to meet with executives
• Using various software, including word processing spreadsheets, databases and presentation software
• Reading and analyzing incoming memos, submissions and distributing them as needed.
• Performing office duties that include ordering supplies and managing records database
• Experience as a virtual assistant
• Opening, sorting and distributing incoming faxes, emails and other correspondence.
• Provide general administrative support to the Office Manager as directed
• Filter and manage communication through email
• Coordinate travel and transportation

Skills \& Abilities:

• Strong interpersonal skills and the ability to build relationships with staff.
• In\-depth understanding of MS Office suite
• High school diploma or equivalent
• Ability to organize daily workload by priorities
• Must be able to meet deadlines in a fast\-paced quickly changing environment
• Proactive approach to problem\-solving with strong decision\-making skills
• Excellent writing editing, grammatical, organizational, and research skills

Physical Requirements:

Long stretches of time sitting using a computer, extended periods of time reading a computer screen, walking up and downstairs, repetitive motion for data entry (typing/clicking). Ability to sit or stand for extended periods of time listening to speakers. Ability to lift boxes up to 40lbs. Ability to drive to various locations for meetings.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required.

Job Type: Full\-time

Pay: $25\.00 \- $30\.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Experience:

• Executive Assistant: 2 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Phoenix, AZ 85034 (Required)

Work Location: In person