Senior Executive Assistant to the CEO (Personal & Business Operations)

Senior Executive Assistant to the CEO

We are seeking a highly capable, proactive Senior Executive Assistant to support the CEO across multiple operating businesses and personal administrative matters. This is a high\-trust, high\-impact role that combines executive support, personal assistance, and coordination across several business entities.

The CEO oversees multiple ventures across healthcare, real estate, and events, including Curiex, Rainier CRC, Seattle CRC, Kobe Park Events, and Kobe Park Building. This role will help ensure the CEO operates efficiently by managing schedules, communications, travel, and administrative priorities while coordinating activities across multiple organizations.

The ideal candidate is highly organized, detail\-oriented, and able to operate independently across both professional and personal domains. This position is well suited for an experienced Executive Assistant who enjoys working in a dynamic entrepreneurial environment and thrives on solving problems and keeping complex operations running smoothly.

Key Responsibilities Executive Support

• Manage and optimize a complex executive calendar across multiple businesses
• Triage incoming communications and draft responses and respond on behalf of the CEO
• Coordinate domestic and international travel arrangements
• Prepare materials, summaries, and follow\-ups for meetings
• Assist with contract review and document organization
• Conduct research and prepare concise summaries to support decision\-making

Business Coordination \& Operations

• Support coordination across multiple business entities including Curiex and affiliated organizations
• Assist with due diligence processes by collecting, organizing, and tracking documentation
• Conduct research and synthesize findings into clear summaries
• Track key projects, deadlines, and deliverables across organizations
• Liaise with attorneys, accountants, vendors, and business partners
• Help organize information related to strategic initiatives and transactions

Personal Assistance

• Manage personal calendar, appointments, and scheduling
• Coordinate home services, contractors, and maintenance
• Handle gift purchasing and personal errands
• Assist with personal email review and organization
• Support travel and logistics planning for personal matters

Administrative \& Technology Support

• Troubleshoot basic technology issues and coordinate with IT support when needed
• Organize digital files and document systems (SharePoint, cloud storage, etc.)
• Identify opportunities to improve efficiency and organization

Qualifications

• 5–10\+ years of experience supporting senior executives, founders, or business leaders
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• High level of professionalism, discretion, and confidentiality
• Ability to manage multiple priorities in a fast\-paced environment
• Proficiency with Microsoft Office and collaboration tools
• Bachelor's Degree (Required)

Preferred Experience

• Experience in healthcare, professional services, or finance
• Experience supporting multiple business entities or projects
• Exposure to contracts, legal documents, or transaction coordination
• Experience in healthcare, professional services, or finance
• Experience coordinating projects or due diligence processes

Ideal Candidates

The successful candidate will be:

• Proactive and anticipatory in identifying needs and solving problems
• Highly organized with exceptional attention to detail
• Comfortable managing multiple priorities in a fast\-paced environment
• Discreet and trustworthy with sensitive information
• Calm and adaptable when schedules or priorities change
• A strong communicator with sound judgment

This role requires a high level of trust, discretion, and the ability to operate independently while supporting a busy CEO across multiple priorities.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Flexible Spending Account
• Health Savings Account
• Employee Assistance Program
• Adoption assistance
• 401(k)
• 401(k) matching after 1,000 hours worked
• PTO \- Accrue 5 hours per pay period \= 120 hours
• 7 paid holidays observed \- New Year's Day, Memorial Day, 4th of July, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day
• 2 paid floating holidays
• 1 paid birthday holiday
• 16 hours of emergency bank time off
• 1 paid MLK day of service

Company Education Allowance

• Education Grant \- Employees are eligible for a $200 education grant after one year of employment to be used for professional development or continuing education courses related to medical or research activities.
• Tuition reimbursement \- Employees who have worked for the Company for a minimum of two years will be eligible for tuition reimbursement of 50% of the cost of tuition up to a maximum of $1500 per year to be reimbursed for professional development programs or courses related to medical or research activities. to receive the education allowance.
• Educational Reimbursement for Professional Employees (MD, ARNP, RN, or RD). Professional employees who are required to complete a certain number of educational hours to maintain their licensure will be reimbursed to the limits specified in the Company Educational Allowance. The licensure that is being maintained must be a credential that is utilized for employment with the Company such as a MD, ARNP, RN or RD license.

Job Type: Full\-time

• Schedule:
• 8 hour shift
• 10 hour shift
• Day shift
• Monday \- Friday

Supplemental pay types

• Bonus pay

Ability to commute/relocate

• Renton, WA \& Seattle, WA: Reliably commute or planning to relocate before starting work (Required)

Education

• Bachelor’s degree in Business, Communications, or a related field (Required)

Shift availability

• Day Shift (Required)
• Business Hours: 6am \- 6pm, M\-F with occasional weekend work or evening work after 6pm

Work Location: Two locations. Renton \& Seattle offices

To apply, please include a brief note describing a time you improved an executive’s workflow, calendar management, or organizational system.

Job Type: Full\-time

Pay: $100,000\.00 \- $150,000\.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Application Question(s):

• This role supports a CEO overseeing multiple businesses. Describe how you would organize a calendar when meetings, travel, and priorities conflict across several companies.
• How many years of experience do you have supporting a CEO, founder, or senior executive?
• Describe your experience managing complex calendars for executives with competing priorities.
• Have you supported an executive responsible for multiple businesses or entities?
• This role includes both executive and personal assistance responsibilities. Are you comfortable supporting both areas?

Education:

• Bachelor's (Required)

Ability to Commute:

• Renton, WA 98057 (Required)

Ability to Relocate:

• Renton, WA 98057: Relocate before starting work (Required)

Work Location: Hybrid remote in Renton, WA 98057