We are a trusted fine art transportation company that provides distinguished customer service that is tailored to our clients’ individual needs. We pride ourselves on our ability to bring an elevated level of safety, reliability, courtesy and genuine human interaction to galleries, artists, museums, and collectors all around the continental U.S. Throughout our 20\+ years in business, we’ve consistently delivered on our promises and gained the trust of our clientele, who in turn, help us to grow our reputation \- and company \- through word\-of\-mouth referrals. We serve each and every one of our clients with the same passion and care that artists put into their craft. Our outstanding services allow our clients to spend more time enjoying their art, and less time worrying about it!
Our small, family\-like but fast\-paced and growing office is looking for a new AMAZING Administrative Assistant who will be committed to the growth of our company while helping the owner and team provide the best customer service in our industry. This is an exciting entry level opportunity with room for growth.
Responsibilities include but are not limited to:
\- Customer service
\- Fielding new quote requests
\- Addressing email inquiries
\- Data collection and entry
\- Proofreading
\- Answering phone calls and taking detailed messages
\- Taking meeting notes
\- Helping to implement new office procedures
\- Updating the employee manual and SOPs for different positions
\- Supporting the office manager in day\-to\-day operations
\- Assisting the logistics agents with shipments and routes
\- Contribute and execute ideas for marketing efforts
\- Light housekeeping
In order to be successful within our company, you MUST be/have:
\- Customer service oriented: understanding that the customer comes first and it is our mission to serve our clients at the highest level we can.
\- Initiative: someone who is a self\-starter, does things before being asked, doesn’t need to be micromanaged, and is willing to go above and beyond.
\- A can\-do attitude: if you don't know how to do something, you will figure it out or find a way where no task is too big or too small.
\- A detail\-oriented multi\-tasker: you MUST be highly organized, able to keep up with a lot of information and stay on top of many open items, able to proof read or double check work with no mistakes.
\- Patience: you must be able to maintain composure in stressful situations, and have the people skills necessary to ease our sometimes difficult clients’ concerns.
\- Kindness, compassion, respect, integrity in your communication and actions.
\- Responsible: someone who is willing to put their best foot forward by showing up on time, giving your best, asking questions, taking ownership of mistakes and learning from them, and showing that you care about what you’re doing.
\- A confident student: someone who knows what skills they bring to the table, but is coachable and always eager to better themselves. This person also needs to be a quick learner and fast implementor.
\- A team player: someone who collaborates and works well with others, enjoys being helpful in a support role, understands that even the smallest duties contributes to the bigger picture. Someone who is excited to be a part of something bigger than themselves and in a growing business.
\- A calm \& positive attitude: you are not easily stressed, able to stay calm in a busy office, see the glass half full and like to find the silver\-lining even in tough situations.
It is also imperative that you share our core values:
We are committed to:
\- Standing out from the competition through exceptional customer service; our ability to accommodate our clients’ specific needs is unmatched!
\- Timely, safe and seamless transportation executed efficiently, and with care.
\- Fostering trust, reliability and authenticity in our relationships with our clients and team.
\- Teamwork to make the dream work through careful planning, collaboration, accountability, flexibility and attention to detail.
\- Respectful communication guided by kindness and compassion.
\- Being a professional organization (built on the American Dream) that embodies integrity and honesty.
\- Scalable growth and profitability \- in order to continue to serve our clients.
If this sounds like you and resonates with you, please submit your resume. We look forward to finding our next team member!
Job Type: Full\-time
Pay: $18\.00 \- $20\.00 per hour
Benefits:
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- English (Required)
- Palm Desert, CA 92211 (Required)
Language:
Ability to Commute:
Work Location: In person