Business Operations Specialist

Department:

CommunicationsStart Here. Grow Here. Stay Here.

Are you a detail\-driven professional who thrives on keeping operations running smoothly and supporting big\-picture strategy? Join our team as a key partner to the Communications Director, where you’ll play a vital role in driving efficiency, organization, and impact across the department.

In this advanced\-level role, you’ll lead and coordinate critical functions such as contract administration, procurement, budget tracking, and performance management systems. You’ll use your judgment and problem\-solving skills to navigate policies, analyze data, and resolve operational challenges \- all while ensuring compliance and accuracy.

Apply today to be part of a dynamic team where your expertise helps turn strategy into action.

About the Position

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In this role, you will...

Department Coordination:

• Coordinate special projects and process improvement initiatives to enhance operational efficiency and service delivery
• Support development, tracking, and reporting of department performance measures and strategic actions
• Prepare administrative documents, including board items, legal service requests, and responses to assignments
• Provide high\-level customer service by responding to inquiries, resolving complex issues, and addressing policy or regulatory questions
• Manage department assets and resources, including inventory, purchasing, licensing, and staff training coordination
• Support leadership by coordinating schedules, priorities, communications, and departmental initiatives

Contract Management:

• Serve as the administrative lead for 8\+ contracts, ensuring timely processing, compliance, and management of renewals, amendments, billing, and documentation
• Provide full contract oversight, including performance monitoring, financial tracking, and ensuring adherence to terms, deliverables, and invoicing requirements
• Coordinate with Procurement and staff to manage contract renewals, amendments, and the establishment of annual purchase orders

Procurement Liaison (P\-Card/ Procurement):

• Serve as Procurement liaison, supporting competitive and non\-competitive purchasing processes and ensuring compliance with County policies in coordination with the Procurement Department
• Manage procurement operations, including p\-card oversight, purchase requisitions, change orders, quotes, and support for formal solicitations and scope development
• Review vendor documentation and processes invoices for timely payment, while coordinating department purchases such as supplies, uniforms, and equipment

Budget/ Finance:

• Monitor and track the department budget in coordination with OFM, supporting ongoing fiscal oversight and accuracy
• Assist with budget preparation, data entry, and maintenance in GovMax, including analyzing data and recommending solutions to budget issues
• Develop financial reports and supports disaster operations by reviewing and ensuring accuracy of daily disaster logs

About the Schedule

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Work Hours: Monday \- Friday, 08:00 a.m. to 05:00 p.m.

As a reminder, all county employees are considered essential and must be prepared to protect and support the community and its citizens. Each employee, without exception, will have a duty assignment and be required to work during a disaster or declared emergency.

About You

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To be considered for this role, you must have the following:

• Associate's degree from an accredited college or university
*with
• 4\+ years of clerical or administrative experience, with some executive exposure

* *OR: Year\-for\-year experience may substitute for the college degree (this includes a minimum

• of 6 years of related work experience)
• A valid Florida Driver's License at the time of hire

The ideal candidate has the following knowledge, skills, and/or abilities:

Please note that these are not requirements but bonuses for your consideration.

• Familiarity with Florida public records laws and records retention (GS1\-SL)
• Understanding of local government operations and cross\-functional coordination
• Experience with budget tracking, financial reporting, and fiscal coordination
• Exposure to executive\-level communications and BCC\-related processes
• Experience using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Smartsheet for project tracking and dashboards, OnBase for document and invoice management, GovMax for budgeting and financial tracking, enterprise financial systems for purchase requisitions and change orders, Adobe Acrobat, virtual platforms such as Teams and Zoom, and standard office and inventory tracking systems.

About Everything Else

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Starting Pay Range: $24\.74 \- $26\.00/ hour, based on experience

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in\-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

1\. I\-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i\-9\-central/form\-i\-9\-acceptable\-documents

• If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)

2\. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)

Benefits:

• Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short\-Term and Long\-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!

*

• Utilize our award\-winning wellness program including free gyms at multiple Sarasota County Government locations.
• Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full\-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941\-861\-5353\.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

*Sarasota County Government is a* *Tobacco\-Free/Drug\-Free* *Workplace.*