Office Manager / Bookkeeper

Job Overview

We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth functioning of the office while managing financial records with precision. Your energetic approach and attention to detail will help foster a productive environment, support administrative excellence, and deliver exceptional customer service. This paid position offers an exciting opportunity for someone who thrives in multitasking, problem\-solving, and creating a welcoming office atmosphere.

Duties

• Oversee daily office operations, including front desk management and maintaining a professional reception area
• Handle multi\-line phone systems with courteous phone etiquette, directing calls efficiently and professionally
• Manage calendar scheduling, appointments, and meetings using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and proofreading tasks to ensure accuracy in all documentation and correspondence
• Maintain financial records using QuickBooks or similar bookkeeping software, including invoicing and expense tracking
• Support customer service efforts by assisting clients and visitors with inquiries and providing support as needed
• Coordinate office supplies procurement, manage vendor relationships, and ensure the office remains organized and well\-stocked

Skills

• Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), and Google Workspace for effective office management
• Strong clerical experience with excellent organizational skills, typing speed, and attention to detail
• Exceptional customer service skills with the ability to handle phone calls professionally and support clients effectively
• Bilingual abilities are a plus to assist diverse client needs and enhance communication within the team
• Experience with front desk duties, medical or dental receptionist tasks, or personal assistant responsibilities is highly desirable
• Knowledge of data entry, filing systems, calendar management, and time management techniques to optimize workflow
• Familiarity with office equipment such as multi\-line phone systems, fax machines, printers, and basic IT troubleshooting

Join us in creating an energetic workplace where your organizational talents shine! We value proactive individuals who are eager to contribute their administrative expertise while providing top\-notch support to our team. This is more than just an office job — it’s an opportunity to grow professionally while making a meaningful impact every day.

Pay: $24\.69 \- $29\.74 per hour

Work Location: Remote