Administrative Assistant\-Negotiations
Olympia\-Hybrid
Who We Are:
The Washington Federation of State Employees (WFSE), AFSCME Council 28, has a long history of fighting for workers’ rights and employee benefits while tackling social justice issues with passion and energy. The WFSE has operated in the state capital for over 80 years, fighting for fairness and equality. We ensure hardworking public service workers receive better pay, health care, retirement benefits, and a healthy work environment. There’s more to accomplish, and we believe we can achieve it with the right personnel. Join our team and be part of a larger mission that will make an impact for years to come. Learn more about who we are at wfse.org
What We are Looking For:
WFSE is recruiting an Administrative Assistant for our Negotiations Department. Reporting to the Director of Negotiations, the Administrative Assistant provides highly technical support to the Director and Department. This position handles all administrative functions, assists with the daily operations, and works with the Associates, Labor Negotiators, and the Director of Negotiations to accomplish their goals. We are looking for a highly capable administrative support professional who is ready to take on the essential functions of the position, making critical contributions to the labor movement.
Essential FunctionsSupports the Director of Negotiations with daily administrative activities and serves as a resource to the department for responding to members. Manages calendars, sets up meetings and meeting locations, and takes meeting notes on behalf of the Director. Prepares all personnel and payroll documents, such as activity reports and staff expense vouchers, for the Director’s review and signature. Offers guidance for writing professional correspondence on behalf of department staff. Updates the Director’s quarterly report to the Executive Board and supports the Director in working with assigned Executive Board Committees.
Prepares and transmits notifications to state and other officials to ensure compliance with contractual and other legal requirements. Tracks timeframes for communicating the next steps in the process to ensure timely decisions, processing, and closures as appropriate.
Receives mandatory subjects’ notices and distributes them promptly and in compliance with the appropriate contract(s). Creates and tracks mandatory subjects’ notices and demands to bargain matters in WFSE databases. Creates and administers surveys using platforms such as Survey Monkey. Handles highly technical bargaining team nominations and elections using accurate data and the guidelines set by the WFSE’s Collective Bargaining Committee. Using their understanding of WFSE’s collective bargaining agreements and advanced knowledge of programs such as Microsoft Excel, retrieves and organizes contract proposals for each bargaining table. Works with Lead Negotiators to support the tracking of contract negotiations. Works with Lead Negotiators and the Communications Department to support contract ratifications.
Ensures proper contracts and other legal documents are uploaded into WFSE databases and proofread before release. Serve as a resource and point of contact for other departments, answering questions and resolving issues. Works with the Labor Educator to prepare instructional materials. Monitors and manages platform subscriptions and direct bill accounts. Serves as the backup for the Associates, filing demands to bargain, scheduling meetings, etc. Must have a Washington State Driver’s License. Other duties as assigned.
Required Qualifications:
- Five (5\) years of progressively responsible experience in administrative support work.
- Proficiency in Microsoft Office Suite and related applications.
- Highly organized and capable of juggling multiple projects simultaneously.
- Strong oral and written communication skills.
- Ability to work under pressure.
- Meticulous attention to detail.
- Strong analytical skills using various databases to collect and interpret data.
- Valid Washington State Driver’s License.
- Strategic Research – literature review, survey development, data collection, data analysis.
- Experience with Clio, Survey Monkey, Adobe Creative Suite, Publisher, and SharePoint.
- Experience with UnionActive and UnionWare.
- Understanding of basic labor principles and working experience in a Union.
- Excellent interpersonal skills.
- Ability to work independently.
- Microsoft Certifications.
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance
Desirable Qualifications:
Special Note:
It is expected that selected candidates must reside in Washington state. This position is eligible for overtime and may be required to work some evenings and weekends. New employees will be subject to a background check and a driving record request. Travel may be required. Benefits include twelve (12\) paid holidays, annual and sick leave, $150 monthly cell phone allowance, medical/dental, life, and long\-term disability insurance, personal holidays, and more. The salary range is $62,759 to $72,650 and will be determined commensurate with experience.
How to Apply:
To be considered for this position(s), applicants must submit a resume, letter of interest, and at least three (3\) professional references to: resumes@wfse.orgYour letter of interest should clearly explain how your experience, training, and education make you the best candidate for this position.
*This position is open until filled; however, the hiring authority may conduct interviews as soon as qualified candidates apply. It is to the applicant's advantage to apply as early as possible.*
The Washington Federation of State Employees is committed to providing equal employment opportunity and equal access in a non\-discriminatory manner to its programs and services for all persons without regard to race, creed, color, marital status, gender, sexual orientation, religion, age, national origin, political affiliation, honorably discharged veteran or military status, or the presence of any real or perceived sensory, mental, or physical disability.
Persons requiring accommodation in the application process or for an alternative format may contact the HR Manager, Tiffany Wright, at (360\) 339\-5159 or TiffanyW@wfse.org. Persons with disabilities, including hearing impairments, can call the Washington Relay Service by dialing 7\-1\-1 or 1\-800\-833\-6388\. The WFSE complies with the employment eligibility verification requirements of the Federal Form I\-9\. The selected candidate must be able to provide proof of identity and eligibility to work in the United States, consistent with the requirements of that form on the first day of employment.
Job Type: Full\-time
Pay: $62,759\.00 \- $72,650\.00 per year
Benefits:
Work Location: Hybrid remote in Olympia, WA 98501