Administrative Assistant - Construction

ABOUT BNW CONSTRUCTION

BNW Construction LLC is a residential remodeling and insurance reconstruction contractor serving Olympia and Thurston County. We work closely with homeowners and insurance carriers on projects that genuinely improve people's lives — from full remodels to complex restoration work. We're a close\-knit, hard\-working team that takes pride in doing things the right way. As we grow, we're looking for the right person to help keep everything running smoothly behind the scenes.

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

THE OPPORTUNITY

This role is the operational heartbeat of our office. You'll be the go\-to person who keeps jobs on track, vendors in line, schedules organized, and the owner's day running smoothly. If you've worked in construction, mitigation, or restoration before — you already know what this world looks like and you'll hit the ground running.

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

HOW WE WORK

This is a collaborative, communicative team. You'll work directly alongside Laura, our Operations Manager, who will be your day\-to\-day manager and your first resource when questions come up. You'll also communicate regularly with the business owner to keep priorities aligned.

We want someone who asks questions. Good communication prevents problems, and we'd always rather you check in than make a call in isolation. You won't be left to figure things out alone — and we expect the same communication in return.

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

WHAT YOU'LL BE DOING

Vendor \& Materials Coordination

• Review project estimates and work with vendors to confirm materials, pricing, and availability
• Place and track material orders to keep jobs moving on schedule
• Build solid working relationships with our supplier and vendor network

Scheduling \& Calendar Management

• Manage the job schedule across active projects and keep crews informed
• Schedule job walks and new client appointments for Owner to meet
• Keep the owner's calendar organized and up to date

Office Communications

• Answer phones and represent BNW professionally to clients, vendors, and partners
• Manage email, flag priorities, and keep communication flowing to Laura and the owner
• Maintain organized project files in Google Drive

Administrative Support

• Process vendor invoices and route to the right project files
• Assist with document preparation — contracts, change orders, correspondence
• General office organization and support as needed

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

YOU'LL THRIVE HERE IF YOU...

• Have experience in construction, mitigation, restoration, or a trades environment
• Are comfortable with industry terminology, job scheduling, vendor coordination
• Experience reading documents from Xactimate preferred but not required.
• Like being the person who keeps things from falling through the cracks
• Communicate clearly and proactively — you don't sit on questions or problems
• Check in regularly and keep your manager and the owner informed
• Can juggle multiple moving pieces while staying organized and detail\-oriented
• Are reliable, professional, and take ownership of your work

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

NICE TO HAVE

• Experience at a mitigation, restoration, or insurance reconstruction company
• Familiarity with Xactimate or insurance estimate review
• Google Workspace (Drive, Calendar, Gmail) — we use it daily

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

WHAT WE OFFER

• $22–$28/hr depending on experience
• Monday–Thursday schedule with flexible daily hours
• Part\-time or full\-time available
• Paid sick time
• Paid holidays
• Family\-friendly culture — we understand life happens and we work with you, not against you
• Occasional remote work available for the right candidate once established
• A supportive team where questions are encouraged and you always know where you stand
• A role where your contributions genuinely move the company forward

Pay: $22\.00 \- $28\.00 per hour

Benefits:

• Flexible schedule
• Paid time off

People with a criminal record are encouraged to apply

Application Question(s):

• Experience with Xactimate?

Work Location: In person