Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a positive workplace culture.
Responsibilities
- Greet visitors and manage front desk duties with professionalism and warmth
- Answer multi\-line phone systems promptly, directing calls accurately and courteously
- Handle data entry, filing, and document proofreading to maintain organized records
- Assist with calendar management and scheduling appointments using Google Workspace or Microsoft Office tools
- Support office management tasks including supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
- Provide customer service support by addressing inquiries and supporting client interactions
- Maintain a clean, organized workspace and ensure office equipment is functioning properly
- Previous office experience or clerical experience preferred, with a strong foundation in administrative tasks
- Proficiency in computer skills including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with multi\-line phone systems and phone etiquette essential for effective communication
- Bilingual abilities are highly valued to assist diverse clients and team members
- Experience with data entry, filing, proofreading, and basic bookkeeping (QuickBooks) is advantageous
- Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Personal assistant or medical/dental receptionist experience is a plus but not required
- Dental insurance
- Health insurance
- Life insurance
- Relocation assistance
- Retirement plan
Experience
Join us to be part of a vibrant team dedicated to excellence in office management! This role offers the chance to sharpen your administrative skills while supporting a professional environment committed to growth and success.
Pay: $23\.69 \- $28\.53 per hour
Benefits:
Work Location: Hybrid remote in Colorado Springs, CO 80905