ADMINISTRATIVE \& CONTRACTS ASSISTANT
Danielian Associates, an international award\-winning global architecture and planning firm, is looking for a Contract \& Accounting Administrator to join our team in Irvine, CA. Our firm embraces a work\-life balance along with a positive, empowering work environment and culture. As our Contract \& Accounting Administrator you will work with the CFO, Accounting and Administrative staff, as well as Project Management and Business Development teams, to skillfully execute and take ownership of the following responsibilities:
Job Responsibilities
Contracts:
- Coordinate with Principals, Project Managers, and Business Development team to prepare, edit, and finalize all forms of client proposals, contracts \& subconsultant agreements.
- Create and update contract templates.
- File management utilizing MS File Explorer, Deltek Vantagepoint (ERP), \& DocuSign.
- Input of contract terms into ERP software, including coordination with Accounting staff on setup of billing terms, contract fees, additional services requests (ASR), and budgets.
- Setup new projects, phases \& ASR’s in ERP software.
- Client \& Vendor setups, including individual contacts, W\-9 requests, and Certificates of Insurance.
- Project close\-outs.
- Assist and backup for basic accounting duties and data entry utilizing accounting software.
- Check Deposits: Run through bank remote deposit system.
- Company Credit Cards: Reconcile monthly statements, collect receipts, enter into Cash Disbursements, prepare for online payment.
- Employee Expense Reports: Coordinate with staff for submission, review, and approval in ERP system.
- Assist CFO with implementation of Benefits insurance, including changes in enrollments.
- Update payroll withholding for benefits related items, including coordination with broker team.
- Assist with project reporting, budgets, and provide support to Principals and Project Managers.
- Assist with ad hoc projects, reports, and presentations.
- Provide overall administrative assistance as needed.
- Understanding \& experience with contracts, including legal and insurance terms.
- Minimum 1\-3 years relevant contracts/accounting/office experience.
- Experience in a professional services firm.
- Superior attention to detail.
- Ability to successfully work alone and in teams.
- Impeccable ethics and character.
- Positive, can\-do attitude, quick learner.
- Self\-motivated to add value to the organization.
- Strong verbal and written communication skills.
- A true team player excited to contribute to a great company culture!
- Experience using Deltek Vantagepoint – though we are willing to train.
- Experience using Zoho CRM software – also willing to train.
- $55,000 \- $65,000 per year, based on experience and qualifications.
- Assumes full\-time employment (40 hours/week), located in Irvine Office.
- Plus annual discretionary bonus.
- Medical/dental/vision benefits.
- PTO
- 401(k)
- Health insurance
- Paid time off
- Vision insurance
Accounting:
Human Resources Administration:
Project Coordination:
Additional Duties:
Qualifications
\-Strong capabilities in Microsoft Office, particularly Word, Outlook and Excel.
\-Outstanding organizational skills.
\-Experience working with ERP or accounting software, preferably Deltek Vantagepoint.
A REAL PLUS
Compensation Scale
If you are a positive person with a can\-do attitude and love to work in a team environment, we want to talk to you!
DA maintains a strong company culture and was recognized as one of California’s Best Workplaces in 2025\. As a family\-owned business for over 58 years, we strive for EXCELLENCE as a foundation of our core values which includes INGENUITY, INTEGRITY, PASSION, COLLABORATION, and RESPONSIVENESS. If you share these core values and want to be involved in extraordinary design services and projects around the world, we want to speak with YOU.
Please send resume and cover letter to: info@danielian.com
Subject header: Contract \& Administration Assistant
Pay: $55,000\.00 \- $65,000\.00 per year
Benefits:
Work Location: In person