Administrative/Accounting Assistant

Job Summery

This dynamic role involves accounts payables/ receivables as well as a variety of project and administrative responsibilities. The ideal candidate will need a solid understanding of basic accounting principles and be able to thrive in a fast\-paced environment.

• Prepare, review, and process vendor invoices, scale tickets, and customer invoices for accuracy and timely payment/collection.
• Issue payments to vendors and employees by check, EFT, or online transfer while monitoring discount opportunities and resolving discrepancies.
• Post and reconcile customer payments, including cash, checks, credit card transactions, and electronic deposits; make bank deposits as needed.
• Reconcile vendor statements, accounts payable ledgers, accounts receivable ledgers, and bank activity to ensure accurate records.
• Prepare and distribute aging reports for A/R; follow up with customers regarding overdue balances and resolve payment issues.
• Maintain accounting records by verifying and posting transactions, recording adjusting entries, and scanning/filing supporting documentation.
• Generate monthly, quarterly, and year\-end A/P and A/R reports to support management review and financial closings.
• Assist with resolving purchase order, contract, invoice, deduction, or payment discrepancies in a timely and professional manner.
• Support internal and external customers by responding to inquiries via phone, email, or messaging.
• Monitor and maintain vendor compliance, including federal ID verification and proper documentation.
• Coordinate banking activities related to payables and receivables, including check scanning, deposits, and stop\-payments.
• Assist the Controller with special projects and provide backup coverage for both A/P and A/R functions as needed.
• Place and track office supply orders, maintain inventory levels, and support administrative tasks as assigned.
• Protect the organization’s financial integrity by maintaining confidentiality of sensitive information.
• Maintain punctual, reliable attendance and work collaboratively in a team environment with a spirit of cooperation.
• Respectfully take direction from supervisor and complete other duties as assigned.

Skills and Qualifications:

· Attention to detail, organized, ability to analyze information, Data entry skills, proficient math skills, excellent customer service, ability to communicate professionally,

· Technology skills: Microsoft Office, Microsoft Teams, Quick books Desktop, Ability to learn new software

· 1\-5 years’ experience in a similar role.

Job Type: Full\-time

Pay: $30\.00 \- $35\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person