Behavioral Health Administrative Resource Assistant

Position Summary:

Responsible for providing administrative, clerical support, and data entry to Philadelphia Coordinated Health Care staff, Behavioral Health Department, PCHC Director, and Administration.

Duties and Responsibilities:

• Maintain a Resource Directory based on the Integrated Health Clinical Reviews (IHCR) and Community Health Reviews (CHR) recommendations
• Assist the Behavioral Health Team in coordinating and organizing the IHCR activities and materials
• Attend IHCRs and follow\-up meetings with the Behavioral Health Team
• Produce Reports: manage and monitor the status of the IHCR process and distribution of reports
• Scheduling and confirmation of the Behavioral Health Meetings and related follow ups.
• Coordinate with the agency, county, and support coordinator to retrieve information and records needed for the behavioral health clinical review process
• Organize and distribute information and records for/to PCHC team
• Correspond and schedule follow\-up appointments for the 60\-day, 120 day, and six\-month reviews.
• Maintain and distribute updates to PCHC team related to each IHCR
• Responsible for formatting and distribution of clinical reports
• Compile information/material from recommendations from the IHCR and CHR for distribution at the follow\-up meetings with the Behavioral Health Team
• Data entry and maintenance of spreadsheets and databases
• Assist with Nursing Home Review Panel activities as directed
• Design flyers, hand\-outs, brochures, newsletters and presentation materials
• Maintaining Listervs
• Responsible for in\-coming and out\-going mail
• Attend stakeholder meetings and share/distribute relevant resources to PCHC staff
• Schedule and confirm meetings and appointments for Behavioral Health Department, Director and Administration
• Answer telephone for PCHC main number and Behavioral Health Team
• Greeting of guests
• Maintain filing system and photocopying as requested
• Order Supplies, organize supply closets and equipment closets
• Serve as PCHC representative to other organizations and PMHCC, as requested
• In conjunction with other support staff, ensure coverage of the reception area
• Research resource materials using the internet for PCHC staff and website
• Participate on committees as needed
• Attend meetings and trainings as requested
• Other duties as assigned

Skills Required:

• Proficiency in: MS Word, Excel, PowerPoint, Publisher and Zoom Platform
• Strong data entry skills
• Strong organizational skills/detail\-oriented
• Excellent communication skills, both written and oral
• Strong interpersonal skills
• Ability to manage multiple projects and work independently
• Ability to adapt and be flexible in changing priorities
• Capable of receiving and prioritizing work from all staff members with varying needs and deadlines
• Initiative and Self\-motivation

Education and Experience:

• Bachelor’s Degree
• Minimum of four years of continuous secretarial/administrative experience

Physical Demands:

Must have the ability to sit for a minimum of one hour at a time, and to use a computer.

Essential Functions:

Must have the ability to physically perform the duties and able to work in the environmental conditions required

of a position in this class.

Equal Opportunity Employment:

PMHCC, Inc. is committed to equal opportunity. It is our policy to support equal employment for all employees

and applicants without regard to race, religion, color, sex, sexual preferences, age, national origin, disability,

behavioral health status, military status or any other characteristic protected by law.

Americans with Disabilities Act:

Employees as well as applicants who are currently, or become disabled, must be able to perform the functions

of the job with either reasonable accommodation or unaided. PMHCC, Inc. will examine reasonable

accommodations on a case by case basis in accordance with the law.

Job Responsibilities:

Pay: $41,814\.00 \- $53,935\.00 per year

Benefits:

• 403(b)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• What are your salary requirements?
• Have you ever worked for PMHCC, Inc or one of its affiliates? If yes, where, when and what position?
• Do you live within 60 miles of the city of Philadelphia?

Education:

• Bachelor's (Required)

Experience:

• Administrative: 4 years (Required)

Work Location: In person