Human Resources Administrative Assistant (Hybrid) (0267)

#### Work for Our Water Resources.

Help protect one of Florida’s most vital resources — water — with a career at the Southwest Florida Water Management District (District).

The District is a government agency whose mission is to protect water resources, minimize flood risks, and ensure the public’s water needs are met. We serve a population of nearly 6 million people in west\-central Florida as directed by state law.

#### Join our Human Resources Office

The Human Resources Office (HRO) is seeking a detail‑oriented and highly organized professional to provide essential administrative and operational support to the HRO team and the HRO Chief. This role is responsible for ensuring accuracy, confidentiality, and efficient coordination across a wide range of functions, including budget management, payment processing, and oversight of key recognition programs such as the Award of Excellence and Years of Service. The position will also support compliance initiatives, serve as the primary HRO contact for public data requests, assist with HR events and activities, and deliver comprehensive administrative support to help advance the mission of the HRO.

The District supports employees who prefer a flexible schedule or a remote work schedule so that they can enjoy their time outside of the District through work\-life balance. This role is considered hybrid, which means the employee will be required to come on\-site and work a portion of their time remotely (must live in Florida). Come build a career that is challenging, fulfilling, and helps support the District’s mission to protect Florida’s water resources.

District employees are offered an excellent total rewards package that includes:

• Florida Retirement System (FRS) District Total Contribution 13\.63%
• 9 paid holidays (\+ 1 floating holiday)
• Generous vacation and sick leave
• Paid Parental Leave, including Maternity, Bonding and Family Supportive Work Program
• Medical and dental insurance (91\- 97% District paid)
• Vision insurance
• Deferred Compensation Program
• Basic and voluntary life and AD\&D insurance
• Long\-term disability (District Paid)
• Prescription drug coverage \& mail order program
• Health savings \& flexible spending accounts
• Flexible schedule for work\-life balance
• Legal and Identity Theft protection
• Wellness program
• Public service loan forgiveness qualified employer
• Tuition reimbursement ($5,250/year)
• State adoption benefit qualified employer
• Employee Assistance Program (EAP)
• Transfer in years of service for other public sector work – towards the FRS program and sick time

#### Compensation:

#### Administrative Support Specialist 3 $35,763\.00 \- $40,672\.75

Administrative Support Specialist 4 $38,082\.00 \- $43,320\.00

##### The starting hourly range is included for the Administrative Support Specialist profile which reflects the *minimum to 25% of the respective pay grade*. The starting salary will be based on the education and experience of the successful candidate. The District conducts annual performance evaluations that may award applicable pay increases based on positive employee performance.

#### Essential Functions

• In coordination with the HRO Chief, manage, track, and report on the HRO/Risk budget
• Accurately enter data entry of financial transactions including requisitions, purchase orders, receivers, check requests, decentralized general accounting documents and purchasing card reconciliation
• Develop, route, and track contracts, amendments, invoices, and travel vouchers using financial software
• Oversee the Award of Excellence program and certificates
• Administer the Years of Service recognition program
• Serve as the primary HRO contact for public records requests
• Monitor compliance requirements such as employment posters and safety documentation
• Assist with HRO related events and activities
• Administrative support to the HRO Chief

#### Working Conditions

Employee works in a standard office environment. Occasional travel usually during the workday may be required. Performs continuous repetitive tasks (to include keyboarding) with one or both hands. Occasionally lifts and carries objects up to 10 pounds. Occasionally requires bending and reaching above shoulder level. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

#### Required Credentials for Administrative Support Specialist

Administrative Support Specialist 3

• High School Diploma or equivalent and four years' administrative work experience
• Valid driver’s license

Administrative Support Specialist 4

• Associates degree and five years' administrative work experience OR High School Diploma and seven years' administrative work experience
• Valid driver’s license

#### Preferred Credentials for Administrative Support Specialist

• Experience with work in a central Human Resources Office
• Budgeting and financial processes experience
• Experience with Advantage, Performance Budgeting, Business Objects and Case Management, or similar systems
• Attention to detail and confidentiality compliance

#### Application Process

The District will determine eligibility for employment solely from the information provided on a District employment application. All applicants are required to complete, in full, a District employment application. Any application that is not complete will not receive consideration for the position. A resume will not be considered as a substitute for the information requested on the application for purposes of qualification.

#### Additional Details

This position is typically scheduled to work 40 hours per week, Monday to Friday, out of the Brooksville, FL office, however some remote work may be available after 3 months of employment. This position is eligible for overtime pay for hours worked over 40 hours, in a week.

#### Travel Required

Minimal travel, using District vehicle, within District's coverage area.

Accepting applications until April 17, 2026 at 4:00 PM

About Us

Managing the water resources for west\-central Florida, our district includes approximately 10,000 square miles of territory spanning 16 counties and serving more than 5 million residents. Established in 1961 as a flood\-protection agency, our objective is to meet the needs of current and future water users, protect and preserve our water resources, manage the water supply, protect water quality, and preserve water\-related functions.

Apply Now

The District prides itself on providing a positive work flexible environment that engages and supports our employees. This could be the opportunity of a lifetime. Click on the link to apply and put yourself to work for our water resources.

### \#WorkForOurWater

###### *Equal Employment Opportunity/Veterans Preference/Drug\-Free Workplace/Tobacco Free Campuses.*

###### *All applicants shall receive equal consideration and treatment in employment without regard to race, color, religion, ancestry, national origin, age, sex, marital status, familial status, or medical condition. All recruitment, hiring, placements, transfers and promotions will be on the basis of individual skills, knowledge and abilities, and the feasibility of any necessary job accommodation(s).*

###### *The Southwest Florida Water Management District (District) does not discriminate on the basis of disability in regard to job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the District to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. If you require reasonable accommodation in completing an application, interviewing, completing any pre\-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to (352\) 796\-7211 or 1\-800\-423\-1476 (FL only), ext. 4747; or email ADACoordinator@WaterMatters.org. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1\-800\-955\-8771 (TDD) or 1\-800\-955\-8770 (Voice). In the event of a complaint, please follow the grievance procedure located at WaterMatters.org/ADA.*

###### *The District participates in E\-Verify employment eligibility verification. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I\-9 to confirm work authorization.*

###### *The District will not sponsor applicants for work visas.*