Temporary Administrative Assistant – (Bilingual English/Spanish)

Job Summary

Florida\-based construction company seeking a highly organized, proactive Temporary Administrative Assistant to support operations while a team member is on leave. This role is primarily remote and critical in keeping projects moving, coordinating permits and inspections, and ensuring leadership stays organized and on track.

Key Responsibilities

• Make outbound calls to follow up on permits, inspections, and scheduling
• Coordinate with subcontractors and vendors to ensure job readiness
• Track permit statuses, inspection appointments, and approvals
• Assist in preparing projects for job start (scheduling, documentation, coordination)
• Support CEO with calendar management, reminders, and task follow\-up
• Maintain organized records, files, and communication logs
• Proactively identify gaps and follow up without being asked

Requirements

• Strong organizational and time management skills
• Self\-starter with the ability to work independently and take initiative
• Excellent follow\-up and communication skills
• Comfortable making frequent phone calls and coordinating with multiple parties
• Bilingual (English/Spanish)
• Previous administrative experience (construction or related industry preferred)
• Ability to multitask and prioritize in a fast\-paced environment

Location \& Logistics

• Must reside in Miami\-Dade, Broward, or Palm Beach County, Florida
• Primarily remote work from home
• Occasional local travel may be required (e.g., picking up documents, plans, or materials)
• Must have access to a reliable vehicle

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s in Management, Business, or related field preferred).
• Prior experience in construction, office administration, or project support is an advantage.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with construction/project management software is a plus.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage priorities remotely.
• Strong problem\-solving skills and attention to detail.

Work Environment

• Temporary position (duration based on coverage needs)
• Schedule: Monday–Friday, 8:00 AM – 5:00 PM EST
• Work is primarily remote with occasional in\-person errands

Compensation

• Competitive salary based on experience.

Job Type: Full\-time

Pay: $15\.00 \- $17\.00 per hour

Experience:

• Administrative: 2 years (Preferred)

Language:

• Spanish (Required)

Work Location: Hybrid remote in North Miami, FL 33168