Business Office Assistant

JOB OVERVIEW

Huguenot Memorial Church and Huguenot Nursery School are seeking a dynamic and highly organized Business Office Assistant to join our team! The Business Office Assistant supports the Director of Business Operations, with additional support to the Senior Pastor to assist with church administration. This engaging role is vital in ensuring the smooth operation of our church and school environment, providing exceptional administrative support, and delivering support to the entire Huguenot community.

The ideal candidate will be reliable and trustworthy with strong interpersonal skills. They will work effectively with staff and members at all levels of the organization, and possess strong time management skills to be able to complete required work effectively and efficiently. This is a forward\-facing position, and the first point of contact for visitors. It requires a calm demeanor and a friendly, willing\-to\-help personality to engage with church volunteers, school parents, and community members.

Huguenot is a casual work environment, but we do not take a casual approach to the work we do or the community we serve. A high level of dedication and confidentiality is required; as is a commitment to completing quality work and maintaining a level of engagement with the mission of the organization

RESPONSIBILITIES

• Manage front desk operations, greeting visitors, and directing them appropriately with professionalism and warmth
• Answer and direct multi\-line phone systems efficiently, providing clear and courteous communication
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and church and school\-specific accounting (ACS) and database (Brightwheel and Realm) software. Appropriate training will be provided
• Handle clerical tasks such as filing, proofreading documents, and organizing office supplies to ensure a tidy workspace
• Support calendar management and scheduling for Church activities
• Assist with bookkeeping duties, including invoicing, expense tracking, and basic financial record keeping
• Provide excellent customer support by responding promptly to inquiries via phone or email and offering assistance as needed

SKILLS

Administrative and Communication

• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong verbal/written communication skills
• Attention to detail for proofreading documents, data entry accuracy, and filing systems
• Addresses correspondence promptly

Computer

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and accounting software
• General comfort level with all technology required
• Comfortable learning new software for data\-entry management

Interpersonal

• Relates well to all kinds of people, members, fellow staff, guests/visitors
• Flexible, open to change, and willing to adjust to changing priorities
• A desire for continued improvement, willing to learn, and welcomes constructive feedback
• Compassionate and able to thoughtfully engage with Nursery School students and parents, Church members, and staff
• Able to work effectively and focus in a lively environment

Initiative

• Ability to adapt quickly to changing priorities while maintaining professionalism and positivity
• Takes initiative in addressing the needs of the Business Office
• Thoughtfully performs work to maximize time in the office
• Works independently after initial training
• Willing to assist with needed tasks outside usual duties

EDUCATION AND EXPERIENCE

• Bachelor’s degree or equivalent experience
• Students studying Business are also encouraged to apply
• Basic familiarity with bookkeeping preferred

CLASSIFICATION

This is a temporary, part\-time position with no benefits, which ends in December 2026\. At the end of the temporary period, there is the possibility that this could become a regular part\-time or full\-time position. Employment with the company is at\-will, as defined under applicable law.

HOURS

20 hours per week. Preferred hours are 9:00 am – 1:00 pm. There is flexibility as long as a consistent schedule is maintained.

Pay: $20\.00 \- $26\.00 per hour

Benefits:

• Flexible schedule

Work Location: In person