Administrative Assistant

Overview:

As one of the nation's leading electric transmission line construction companies, MasTec Power Delivery companies engineer and construct efficient and reliable electrical transmission, distribution, and substation \& switchyard systems. Our extensive workforce includes both union and nonunion teams, which, combined with our specialized equipment fleet, allows us to effectively meet our clients' needs for power delivery, emergency restoration, and ongoing maintenance. We've been involved in some of the most challenging and recognizable electric projects across the U.S. From the electric plant to the end users, MasTec's experienced managers and crews consistently deliver transmission, distribution, and substation \& switchyard services with an unfailing commitment to safety, integrity, and sustainable practices.

MasTec Power Delivery is a purpose\-driven organization. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

MasTec Power Delivery is a segment of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News\-Record as one of the leading contractors in the country. We are certified as a minority\-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

The Fleet Coordinator is the first\-line support of the Fleet Department to our Mastec Power Delivery field operations customer. Primary duties include accountability tracking and financial data entry of company owned and rental assets to meet the equipment needs of company construction projects. The Fleet Coordinator ensures cross utilization of owned assets and rental equipment throughout his/her assigned region.

This position is a member of the Fleet Asset Management Team that controls all asset ownership documents and the disposition process of fixed assets while maintaining master document files. The Fleet Coordinator collaborates with peer coordinators and will operate under minimal daily supervision of the Fleet Asset Team leadership.

Responsibilities:

Essential Duties and Responsibilities:

• Coordinate equipment rentals and internal asset transfers as requested by field operations via the Mastec Equipment App and ensure correct billing rates are entered in the ERP
• Code third party vendor invoices for equipment, repair parts and durable goods to the correct general ledger accounts
• Generate Purchase Orders for rental purchase options and buy\-outs (RPO/RBO), shop equipment, repair parts and other select invoices
• Generate proper documentation for equipment acquisitions and disposals
• Assist Fleet executive management with end\-of month financial close out
• Assist in the administration of the fuel management program
• Identify and recommend asset right\-sizing opportunities to Fleet managers

Qualifications:

Skills \& Abilities:

• Knowledge of Internal Service Fund practices
• Telematics programs and exception reporting
• Strong organizational skills
• MS Excel \& Power BI proficiency required – must be able to create and maintain spreadsheets, including formulas and pivot tables
• Excellent customer service and communication skills to collaborate with accounting, project controls, and mechanic
• Build and maintain professional relationships with third\-party equipment and transportation vendors
• Knowledge to identify and reference equipment specifications
• Collaborate with field mechanics and assist with work order generation and reporting

Education and/or Work Experience:

• High School Diploma or equivalent
• 3\-5 years’ experience in accounting, fleet, procurement, or logistics
• Knowledge of transmission, distribution, and substation construction equipment highly desired
• Experience with process improvements and change management initiatives
• Experience in Vista Viewpoint, JD Edwards, Oracle Fusion ERP platform or other Enterprise Resource Planning platforms preferred.
• Data Entry and extraction in web\-based platforms