Job Summary
We are seeking a highly organized and dependable Administrative Assistant to support the CEO of a boutique leadership development and organizational effectiveness firm. This role focuses on providing administrative, client coordination, and operational support to help keep the business running smoothly.
This is a remote role ideal for someone who enjoys working behind the scenes, staying organized, and helping a busy executive manage priorities effectively. The right candidate is proactive, detail‑oriented, and comfortable communicating professionally with clients, partners, and senior leaders.
Key Responsibilities
*Administrative Support*
· Manage the CEO’s calendar and schedule meetings with clients, partners, and vendors
· Coordinate travel arrangements
· Provide administrative and project coordination support across multiple initiatives
· Prepare and format PowerPoint presentations and basic documents
· Assist with general administrative tasks and special projects as needed
· Assist with crafting, developing, managing and growing digital presence on multiple social media and marketing platforms
*Client \& Business Support*
· Maintain contact records and basic opportunity tracking in CRM system (Pipedrive)
· Research speaking engagements, conferences, and podcast opportunities
· Develop, prepare and submit speaker proposals (specific number per week required)
· Support client onboarding by coordinating communication, documentation and logistics
· Create new client set up documents
· Order leadership assessments including sending links and tracking completion
· Complete client follow\-up and general relationship management tasks
· Support the CEO’s business development activities such as attending conferences, managing exhibit booths, and capturing marketing content during specialized programs
· Create, manage and develop ongoing quarterly content calendar and business development activities
· Assist with client procurement activities such as conducting surveys, insight interviews, and executive forum participant recruitment
*Financial \& Operational Support*
· Prepare expense reports for client reimbursement
· Upload credit card statements and supporting documents for bookkeeping
· Assist the bookkeeper by organizing financial documentation in Google Drive
· Provide operational support related to payment processing and record keeping
Required Skills \& Qualifications
· Strong written and verbal communication skills
· Excellent organization and attention to detail
· Ability to manage multiple tasks and follow through on deadlines
· Professionalism and ability to handle confidential information
· Exceptional follow through is a must
· Comfort working independently in a remote environment
· 2–4 years of administrative or executive support experience preferred
*Technical Skills*
· Proficiency in Microsoft Office Suite
· Google Workspace (Drive, Docs, Sheets)
· CRM tools such as Pipedrive
· Project management tools such as Asana or Monday as well as tools such as Canva
· AI productivity tools such as ChatGPT, Claude, or Copilot
*Nice to Have*
· Experience working with client\-facing service businesses and or experience supporting an entrepreneur
*Hours*
This role will begin as a part\-time opportunity approximately 10 \- 20 hours per week with the potential to grow into a full\-time role. Hours needed are during company business hours of 8am – 5pm, Monday – Friday.
Pay: $25\.00 \- $30\.00 per hour
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Fort Worth, TX 76137