Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and administrative support within a collaborative setting.

Key Responsibilities

1\. Office Administration

• Manage day\-to\-day office operations and administrative tasks
• Maintain office supplies inventory and coordinate procurement
• Organize and maintain filing systems (physical and electronic)

2\. Scheduling \& Coordination

• Schedule meetings, appointments, and conference calls
• Coordinate calendars for managers and team members
• Arrange travel and logistics when required

3\. Communication Support

• Serve as the first point of contact for calls, emails, and visitors
• Draft, edit, and distribute correspondence, memos, and reports
• Ensure professional and timely communication across departments

4\. Documentation \& Record Management

• Maintain accurate records, reports, and documentation
• Support data entry and database management
• Ensure confidentiality and compliance with internal policies

5\. Meeting \& Event Support

• Prepare meeting agendas, materials, and presentations
• Take meeting minutes and track action items
• Coordinate internal events, trainings, and workshops

6\. Financial \& Operational Support

• Assist with invoice processing and expense tracking
• Support procurement and vendor coordination
• Provide administrative support for budgeting activities

QualificationsEducation

• Associate’s or Bachelor’s degree in Business Administration or related field (preferred)

Experience

• 2–4 years of administrative or office support experience
• Experience in government or public sector environments is a plus

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with office management tools or ERP systems is a plus

Soft Skills

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and problem\-solving mindset
• Ability to handle confidential information with discretion

Preferred Qualifications

• Experience supporting executive\-level staff
• Familiarity with public transportation or government operations
• Basic knowledge of procurement and compliance processes

Work Environment

• Office\-based role within administrative offices
• May require occasional extended hours during peak periods

Pay: $24\.68 \- $29\.72 per hour

Work Location: In person